Clerk – Office Support - Hopkins ES

JOB DESCRIPTION

Title

Clerk – Office Support

Department

Assigned Campus

Reports To

Campus Principal

Compensation

CIS 303

Days

185

Revised: 03/21/2025

PRIMARY PURPOSE:

Provides clerical services, instructional support and assists with the daily operation of the campus.

MINIMUM QUALIFICATIONS

Education and Certification Requirements

High school graduate or GED equivalent

Candidate must have satisfactory outcome of fingerprinting background check

Special Knowledge and Skills

Proficiency in typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to follow written and oral instructions

Basic math skills

Ability to work well and in a positive manner with students, employees and the public

Knowledge of general office equipment

Pleasant voice on telephone, personable attitude and appearance to public

Ability to remain calm in a stressful situation, and defuse confrontational situations

Demonstrates a mature, responsible attitude necessary for the position

Ability to operate a multi-line phone system

Ability to meet established deadlines

Knowledge of basic accounting principals

Experience:

Minimum one (1) year clerical, secretarial, and/or data entry experience in an office setting

MAJOR RESPONSIBILITIES AND DUTIES :

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Maintain confidentiality at all times

Utilizes district programs to verify, tabulate, and record student information.

Assist the campus administration, teachers, and/or staff in the preparation and management of instructional, clerical and program support

Receives telephone communications and telephone referrals, routes to the appropriate staff, and maintains an accurate log of each.

Assist campus administration with use and/or maintenance of office equipment

Perform noon duty during lunch and after school

Assist with switchboard as needed

Relieve other auxiliary staff when necessary

Answer the telephone in a pleasant manner

Dispense supplies to the staff, distribute mail, faxes, and items from parent to students

Substitute for classrooms that are lacking a teacher until relief arrives

Assist with the printing and distribution of reports, interim progress reports, report cards including but not limited to: Add/Drop, Attendance Check Sheets, Class Rosters, Special programs, UIL Eligibility, etc.

Assist with registration and textbook distribution

Acts as chaperone, as necessary, for college and career field trips

Assist with the Coordinate TSI/SAT/ACT registration, NCAA eligibility registration

Assist the campus in providing transportation, parking permit information to students, staff and/or parents

Supervise students as requested by campus administration

Maintain an orderly office area

Attend required in-service training sessions as well as individual training as determined by the principal

Perform other duties as assigned, based on department needs

Must complete designated district technology proficiencies each year

Requires a basic knowledge of technology/computer skills

Ability to use personal computer to access district programs, emails, and other resources

Maintain a consistent professional demeanor and appearance.

Ensure compliance with the Texas Educator’s Code of Ethics

Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

Supervision and evaluation of District personnel is not a requirement of the position; however, the supervision of students is required.

Equipment Used:

Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position.

Communication equipment – radio communication equipment, cellular telephone

Mental Demands:

Ability to read, concentrate, communicate effectively (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute, analyze, differentiate

Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling

Occasional: Lifting, light, under 15 pounds

Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors:

Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) work alone, work prolonged or irregular hours

Work outside, work around moving objects or vehicles, work on uneven surfaces

Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.