Transportation and Facilities Coordinator (5045A)

The Westborough Public Schools seeks a talented

Full-year, Part-time, AM

Transportation and Facilities Coordinator

6:30AM - 10:15AM Monday-Friday
Beginning 12/1/2026

The Westborough Public Schools seek professionals who are excited to join a high-performing district where academic excellence, equity and wellness are our core values.

We are an innovative, supportive, and high-performing district whose stellar staff provides high quality services for our diverse students and their families.

We educate approximately 4,000 students from Pre-K through age 22, from homes that speak almost 30 different languages. Our student population is approximately 54% Students of Color and 46% White students.

We support our passionate, dedicated, and highly skilled staff through ongoing collaboration to ensure their safety, health, sense of belonging, and professional growth.

With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful global citizens.

Job Title: Transportation and Facilities Coordinator

Reports to: Director of Finance and Operations

Department: Central Office and Buildings and Grounds

Term: Full-year, 261 days (less vacation days and holidays)

Schedule: M-F 6:30am - 10:15 am, 18.75 hours per week

FLSA Status : Exempt (salaried) non-union position, not benefits eligible

Salary Range: $27,500 - $32,500 commensurate with experience (~$28-$33 per hour)

Qualifications:

Bachelors or Associate’s Degree strongly preferred

Strong customer service skills required

Minimum of 3 years experience working in a similar position

CORI, SORI and Fingerprinting: All appointments are conditional based on a satisfactory CORI, SORI and SAFIS Background Check per 603 CMR 51.00

Job Summary:

The Transportation and Facilities Coordinator handles all aspects of student transportation for the District. Additionally, this position works in the Buildings and Grounds department in the Central Office providing administrative support for the management of the facilities staff.

Core Competencies:

Multi-task in a fast-paced, supportive environment

Maintains composure during busy and stressful periods

Partners and collaborates with department colleagues and specialists

Establishes effective relationships with transportation company, colleagues and parents

Utilizes technology in order to perform the vast majority of the role

Bilingual skills, especially in Spanish and Portuguese, are highly desirable

Transportation Duties

Establishes and maintains bus routes for K-12 students based on enrollment and communicates with parents for the new school year and as changes/additions are made

Serve as school district representative in responding to daily phone calls and visits from parents, members of the community, the bus company, and staff regarding bus concerns (including but not limited to) bus stops, bus drivers, traffic, and, oftentimes, emotional parental issues

Works with DPW for any road closures and buses being rerouted

DAILY contact with NRT (our big bus transportation company) regarding bus number changes, student address changes/adds/deletes

Constant communication B&G administrators on transportation issues

Works with principals on student discipline issues on the buses

Functions as district liaison between Athletic Director, Fine Arts Director and school office personnel and NRT to schedule buses for athletic and music events and field trips and quotes costs as directed

Compiles information for state-mandated reporting

Recommends procedures to maximize the effectiveness and efficiency of the bus program.

Recommends procedures to enforce school bus contract regulations.

Provides student headcounts as needed

Maintains the bus information released to the public through the school website for bus stop accuracy and ensures accuracy in the PowerSchool program for bus assignments for all emergency notifications through ParentSquare

Responds to and resolves parents', community residents', and administrators' busing complaints and information regarding students’ needs

Organizes and oversees the transportation for the Summer School programs

Maintains daily NRT logbook for accuracy and for use with reviewing the monthly bill

Reviews monthly big and mini bus invoices for payment

Works with district’s unhoused liaison to get students to and from school

Coordinates middle school and high school late buses

Provides Administration with regular updates on transportation issues and reports to the business manager

Buildings and Grounds Duties

Oversees School Dude Facilities calendar

Invoices outside community organizations after events and tracks payment in full

Submits a weekly maintenance/custodial time sheet summary to payroll

Facilitates maintenance logs management

Submits custodial quarterly attendance incentive

Records custodian daily attendance into Frontline Absence Management

Collaborates with B&G administrators on summer projects and assists in scheduling

Schedules maintenance security weekend coverage Works with Town Moderator for bi-annual town meetings held at the WHS

SUPERVISORY RESPONSIBILITIES

The Transportation and Facilities Coordinator does not have any supervisory responsibilities for other staff.

The Westborough Public Schools do not discriminate on the basis of age, race, color, sex, religion, national origin, gender identity, sexual orientation, disability, or any other class protected by law.

Date Updated: 9/28/2026