School Head Secretary

Position Overview

Ipswich Public Schools is seeking a welcoming, reliable, efficient, and highly organized Head Secretary to support the front office at Paul F. Doyon Memorial School. This role serves as a key point of contact for students, families, staff, and visitors and ensures the smooth daily operation of the elementary school office.

Essential Duties and Responsibilities

Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.

Answer phones, respond to inquiries, and direct calls/messages appropriately.

Manage student attendance, including recording absences, tardies, and early dismissals; follow up on unexcused absences as needed.

Maintain accurate student records and files (electronic and paper) in accordance with district policies and state regulations.

Process student registrations, withdrawals, and transfers.

Prepare and distribute correspondence, memos, and other school communications as needed..

Support the Principal and Assistant Principal with scheduling and calendar management.

Handle incoming/outgoing mail, photocopying, filing, and general clerical duties.

Maintain confidentiality of all student, staff, and school information.

Support school events, parent communications, and other duties as assigned by the Principal.

Qualifications

High school diploma or equivalent required.

Prior experience as a school secretary, administrative assistant, or in a similar office support role strongly preferred (school setting experience is highly desirable).

Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g., Aspen or similar) a plus.

Excellent interpersonal, communication, and customer service skills.

Strong organizational skills, attention to detail, and ability to multitask in a fast paced environment.

Ability to maintain confidentiality and exercise sound judgment.

Successful completion of required CORI and fingerprint based background checks.