Administrative Assistant - 12 Month

Position Summary

We are seeking a High School Administrative Assistant to the Athletic Director/Assistant Principal, which will also include support to the District Office and Departments. This role provides clerical, organizational, and administrative support with responsibilities including athletic program coordination, student discipline tracking, and general office operations. The Administrative Assistant serves as a key point of contact for students, parents, staff, and the community, and plays an essential role in ensuring the efficient operation of the school. This is a 260-day position.

Qualifications/Requirements

High School diploma or equivalent required

Excellent computer skills; proficiency in Microsoft Office and Google Workspace

Experience in business, math, word processing, office procedures, and record-keeping preferred

Experience with Skyward Student Management and Activity Accounting is a plus

Strong interpersonal, written, and organizational skills

Ability to communicate effectively both orally and in writing

Ability to establish and maintain cooperative working relationships

Ability to follow written and verbal instructions

Strong organizational and time management skills

Ability to multitask in a fast-paced environment

Strong problem-solving skills with the ability to handle job-related issues

Experience in a school environment preferred, but not required

Responsibilities

Utilize student data systems daily to enter discipline referrals, record actions, and generate reports

Track data and coordinate monthly Student of the Month lunches

Organize all components of home athletic events, including scheduling workers, submitting payroll, creating rosters and programs, and balancing cash boxes

Manage athlete registration processes using the athletics platform (e.g., 8to18)

Coordinate athletic recognitions, including end-of-season awards and senior nights

Arrange hospitality rooms for tournaments and special events

Attend home football games and oversee gate operations and staff

Assist in organizing seasonal sports photography

Create and maintain a master schedule for gym usage, including school teams and outside organizations

Compose documents (e.g., notices, correspondence, bulletins, reports, newsletters, handbooks) for administrators

Maintain the principal’s calendar, including scheduling appointments, meetings, and activities

Assist in planning and scheduling school events (e.g., orientation, open house, field trips, sporting events, assemblies, conferences)

Maintain records, documents, and files to ensure accuracy and compliance

Prepare purchase orders for submission to the district office

Maintain inventory of supplies and materials

Greet and assist visitors, including students, parents, and staff

Answer telephone calls and provide information or assistance

Distribute incoming mail and process outgoing mail

Schedule appointments with students, parents, and staff

Evaluate situations and direct individuals to appropriate personnel as needed

Respond to inquiries and facilitate communication among students, parents, and staff

Serve as liaison with outside organizations (e.g., transportation, food service, vendors)

Maintain school activity fund accounts, including processing deposits

Maintain professionalism and confidentiality of student, family, and staff information

Work collaboratively with co-workers and school staff

Support students’ social, emotional, and behavioral well-being

Uphold school policies, procedures, and professional standards

Perform additional duties as assigned by Administration

Salary/Benefits

$17.28/hour (2026 - 2027 rate)

Individual Health Insurance

Individual Life Insurance

Participation in Illinois Municipal Retirement Fund

Sick and Personal Days

Vacation Days (After the first year of employment)

Contact Information

Please contact Doug Wenzel, [email protected] , with any questions.

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