Accounts Payable Specialist

Position: Accounts Payable Specialist

Department: Business Office/ESC

Wage/Hour Status: Non-exempt

Immediate Supervisor: Executive Director of Business Operations

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY :

Perform the duties of maintaining the district’s financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles

Perform the duties for the efficient processing of purchase orders and paying of the district’s accounts

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Have thirty (30) semester hours of college credit with some business/accounting training

Special Knowledge/Skills:

Advanced knowledge in accounts payable process

Knowledge of basic accounting principles

Knowledge of District policy and procedures

Satisfactorily complete the Dickinson ISD competency requirements for Level III

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to be organized and produce accurate results while meeting established deadlines

Demonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entry

Ability to communicate effectively in both oral and written communications

Proficient in maintaining auditable file records according to guidelines and content

Proficiency in the use of a ten-key calculator

Ability to establish and maintain positive working relationships with all District employees and vendors

Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision

Experience:

Minimum of five years (5) experience of accounts payable experience preferred

Minimum of two years (2) experience in a school-related environment preferred

MAJOR RESPONSIBILITIES:

Keep the Executive Director of Business Operations informed on the business affairs of the district

Responsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting System

Distribute and file accounts payable disbursements for assigned departments/campuses according to the current process

Assist departments/campuses on inquiries concerning the purchasing process

Respond to inquiries from vendors on various aspects of the district’s accounts payable disbursements

Post deposits for assigned departments/campuses

Maintain all outstanding encumbrances

Process tax-exempt requests

Maintain a continuous internal control for accounts payable

Monitor department mail and email

Maintain all vendor payment options

Maintain confidentiality of employee information

Maintain regular and reliable attendance

Maintain an accurate track of hours worked through the District software

Maintain professional, ethical use of district network resources

Monitor and maintain a department filing system

Complete special projects

Perform other duties as assigned

Equipment used:

Computer, printer, copier, telephone, fax machine

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Regularly required to stand, walk, sit, climb, talk and hear

Occasionally required to reach with hands and arms

May require the employee to travel between sites independently and to work at various sites

Ability to perform a variety of duties concurrently

Light to moderate lifting

Lengthy sessions working on a computer

Occasional stresses caused by deadlines

Frequent interruptions

Occasional long hours

Regular Attendance

Maintain emotional control under stress