Administrative Assistant I to the Executive Director of Curriculum & Instruction (26-27 SY)- Curriculum & Instruction

IRVING INDEPENDENT SCHOOL DISTRICT

ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE DIRECTOR OF CURRICULUM & INSTRUCTION

JOB DESCRIPTION

JOB TITLE: Administrative Assistant to the Executive Director of Curriculum & Instruction

WAGE/HOUR STATUS: Nonexempt

REPORTS TO: Executive Director of Curriculum & Instruction

PAY GRADE: Paraprofessional 070 (230 Days)

DEPARTMENT: Academic Services

DATE CREATED: August 2026

This position is eligible for a Letter of Assurance

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PRIMARY PURPOSE: Facilitate the efficient operation of the Department of Teaching and Learning and provide clerical services to the Executive Director of Teaching and Learning.

QUALIFICATIONS:

Minimum Education:

High School Diploma or GED

Special Knowledge/Skills

Knowledge of general office equipment

Knowledge of basic accounting principles

Proficient skills in typing, word processing, and file maintenance

Effective organizational, communication, and interpersonal skills

Ability to operate a computer/peripherals using a variety of basic applications

Ability to effectively use district programs

Knowledge of district accounting procedures, coding, categorical funding, and regulations

Proficiency in Google and Microsoft Suite

Problem-solver and solutions-oriented

Bilingual (English/Spanish preferred)

Works well under pressure

Minimum Experience:

At least three (3) years of clerical/secretary experience or other equivalent experience or background

MAJOR RESPONSIBILITIES AND DUTIES:

Perform administrative duties for the Executive Director of Teacher and Learning, which consists of Bilingual/ESl, Curriculum and Instruction, GT/AP, MTSS, and Science Discovery Center

Receive incoming calls, take reliable messages, schedule appointments, and maintain the Executive Director’s calendars

Organize information and materials necessary for various meetings as requested by the Executive Director

Secure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons

Perform accounting tasks following established district guidelines, including, but not limited to, those related to budget, requisitions, purchase orders, work orders, bus requests, and the department’s travel arrangements

Handle incoming and outgoing mail for assigned personnel in the department

Monitor, process, and submit personnel payroll reports as required

Assist in compiling information to be used in various administrative reports

Maintain information of and comply with state, district and school policies or regulations concerning primary job functions

Assist in preparing presentations for meetings, conferences, presentations, etc

Attend meetings to take notes, prepare minutes, and provide assistance as needed

Maintains up-to-date account balances for funding sources

Provide support to the Teaching and Learning, Bilingual, ESL, Language Services, LPAC Compliance/Migrant, and Language Testing Center with regards to POs, work orders, etc.

Respond to questions and inquiries from parents and community regarding Teaching and Learning, BIL/ESL, GT, and other student support programs as appropriate.

Maintain confidentiality in all areas.

WORKING CONDITIONS:

Mental Demands :

Ability to communicate effectively (verbal and written); perform tasks with frequent interruptions; repetitive hand motions and prolonged use of a computer; interpret policy; maintain emotional control and objectivity under stress.

Physical Demands/Environmental Factors : Occasional prolonged and irregular hours.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to the supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.