Administrative Assistant II

Administrative Assistant II

GENERAL INFORMATION

Title: Administrative Assistant II
Department: Sandusky Middle School
Salary Grade: Classified Schedule C
FLSA Status:Non-Exempt

Site/Location: Sandusky Middle School
Reports to: Principal
Date: 09/29/2026

POSITION SUMMARY

The Administrative Assistant (II) to the Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.

ESSENTIAL FUNCTIONS

Keep the supervisor informed of deadlines and pending items; manage daily office operations.

Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.

Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents; and follow up on pending actions to ensure timely response or completion of the task.

Retrieve and distribute mail, supplies, and materials.

Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.

Maintain the supervisor’s calendar; make necessary arrangements for meetings or conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters for the supervisor’s signature.

Organize and maintain filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.

Administer and maintain timekeeping functions for various employees.

Assist with maintaining school records.

Assist with programs regarding the operation of office equipment.

Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.

Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.

Performs other duties as assigned.

LYNCHBURG CITY SCHOOLS COMPETENCIES

Personal Competencies

Honesty

Integrity

Ethical

Equity Minded

Emotional Intelligence

Cultural Competence

Safety

Quality

Leadership Competencies

Models Excellent Customer Service

Thinks Strategically

Shows Initiative

Acts Decisively

Communicates Effectively

Works Collaboratively

Resolves Conflict Proactively

Functional Competencies

Technical Capabilities

Computer Literacy

Data Analysis and Management

Fiscal Planning and Management

Project Management

Strategic Planning

EDUCATION AND EXPERIENCE

High School Diploma or Equivalent

1-2 years of office management and clerical experience, preferred

Bilingual candidates are desirable

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred

Solid knowledge and understanding of effective organizational and communication practices

Solid knowledge and understanding of accurate and effective record-keeping and time management

Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed

Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.

SUPERVISORY RESPONSIBILITY

None

TRAVEL REQUIREMENTS

Reliable transportation, is necessary

Minimal travel within the City of Lynchburg as needed

Minimal travel outside of the City of Lynchburg as needed

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO STATEMENT

LCS is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.

SALARY:
Please refer to LCS Employee Pay Scales found here: https://www.lcsedu.net/departments/personnel/employee-pay-scales .

DAYS:
210

START DATE:
2026-2027