CL23699: Administrative Assistant and Office Manager - Superintendent

Position #23699 : Administrative Assistant and Office Manager (Responsible to the Superintendent)

Location: Superintendent's office/Administration Center

Hours: 8 Hours per Day (7:30 AM – 4:30 PM) - 260 Days per Year

This is an off-schedule (non-bargaining unit) position.

Salary: $36.70- $43.24

Open Date: 10/26/2026

Application Deadline/Close Date: 10/30/2026 at 10:00PM, OR until filled.

JOB DESCRIPTION

The person in this position will coordinate the efficient operation of the Superintendent’s office, coordinate with and assist the Superintendent with all issues related to the School Board, attend School Board meetings and take minutes, update policies and procedures related to School Board actions, provide the public with correct information and answers to district-wide questions, create and prepare reports and forms, process all travel requests and reimbursement forms, process payroll reports, schedule meetings, maintain public records of the School Board and Superintendent as prescribed by Washington State records retention schedules, order supplies, input requisitions, and perform other duties as assigned .

In order to be successful, this position requires the ability to work with a wide variety of people, independently problem solve and work on multiple projects at the same time and to respond positively and effectively with the public, staff, and co-workers by telephone as well as in person to provide customer focused information and direction.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All applications must be submitted to the Kennewick School District Online at www.ksd.org .

CONDITIONS OF EMPLOYMENT

Official transcripts of all levels of education, including high school, required within 30 days of hire.

Must be able to perform the essential functions of the position with or without reasonable accommodation.

Must be able to meet the Physical Demands of the position.

Must pass a basic skills test.

Completion of Safe Schools Web Based Training within 30 days of hire and yearly thereafter.

Must pass a background check, which includes employee paid fingerprinting.

REQUIRED QUALIFICATIONS

Must have a minimum of five years of secretarial, office manager, or administrative assistant experience.

Positive job performance evaluations.

Ability to maintain complete and absolute confidentiality in all settings.

Ability to remain calm, communicate clearly, and work effectively with both internal and external customers.

Accuracy, proficiency, and speed in the use of Microsoft Office, Word, Excel, PowerPoint , PowerSchool, Google Docs, Adobe, or other appropriate software.

Demonstrated proficiency in verbal and written skills, including excellent working knowledge of correct grammar, spelling and English usage as well as excellent proof-reading skills.

Ability to proficiently use copy machines, printers, scanners, telephones, voice mail, and other office equipment.

Proficiency in office procedures such as setting up and maintaining computer files and hard copies.

Excellent work habits, attendance, punctuality, and dependability.

Ability to follow safe work practices and procedures.

Ability and flexibility to work in team situations.

Ability to work independently or in groups and take initiative to organize meetings/events and find a solution to questions or problems.

Recommendations that confirm dependability, confidentiality, flexibility, problem solving, enthusiasm, friendliness and self-starting capabilities.

PREFERRED QUALIFICATIONS

AA Degree in a related field.

Experience in District software such as Timecard Online, Laserfiche, or Simbli.

Ability to exercise sound judgment to organize, assist public , set priorities, and meet deadlines; good judgement in recommending solutions to problems.

Proficiency in accounting procedures (which includes setting up and managing/tracking grants, budget, purchasing, and requisitioning supplies.

Ability to work under pressure with numerous interruptions while maintaining a positive and appropriate attitude and routine.

Ability to define problems, collect data and facts, draw valid conclusions, and interpret instructions.

Knowledge of educational RCWs and WACs.

Recent school secretary experience.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Support the coordination of the efficient operation of the Superintendent’s office

Support the operations of the School Board including Board travel, Board retreats, Board documents, Board communication, etc.

Support the operations of the entire building. Assist with arrangements for meetings and events in the district office.

Evaluate situations for the purpose of taking appropriate action and/or directing people to the appropriate department/school for assistance.

Process documents and materials to disseminate information to appropriate parties.

Create and prepare reports, correspondence and other necessary documents for the Superintendent’s Office.

Respond positively and effectively with the public, staff, and co-workers, and provide accurate information to all.

Effectively communicate district information to/with principals.

Prioritize various tasks to meet timelines.

Keep calendar and schedule appointments and meetings for the Superintendent with input.

Input requisitions; maintain accurate account records; order supplies as needed.

Attend all evening School Board meetings and take meeting minutes while acting as Recording Secretary.

Type, proofread, and coordinate printing of materials.

Maintain public records of the School Board and Superintendent, using appropriate records retention schedules. Transfer record to the Washington State Archives on an annual basis

Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.

Coordinate community activities such as FOCUS.

Perform other job-related duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

PHYSICAL DEMANDS : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility : While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.

Sense : The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Hazards: While performing the duties of this job. The noise level in this work environment is moderate.

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5010 ([email protected])

Section 504, Title IX: BJ Wilson - (509) 222-5003 ([email protected])

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

Applicants : Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.

For information on salary and benefits, visit www.ksd.org/jobs .

Kennewick School District Contact Names and Telephone Numbers:

Toni Neidhold, Director of Human Resources

[email protected]

Certified/Classified ADA

Amy Martinez, Assistant Director of Human Resources

Classified ADA

Kennewick School District

1000 West 4th Avenue

Kennewick, WA 99336