Employee Benefits/Payroll Specialist

Job Title: Employee Benefits/Payroll Specialist Exemption Status/Test: Nonexempt

Reports to: Director of Human Resources Date Revised:

Dept./School: Human Resources

Primary Purpose:

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits. Direct and manage compensation function of the human resources department.

Qualifications:

Education/Certification:

High school diploma or GED/Bachelor’s degree in math, business, human resources, education or equivalent.

Special Knowledge/Skills:

Knowledge of administration of employee benefits programs and applicable laws

Ability to interpret and disseminate insurance and benefits information to individuals and groups

Strong organizational, communication, and interpersonal skills

Ability to effectively present information in one-on-one and to small and large groups of employees

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Knowledge of wage and salary administration

Excellent public relations, organizational, communication and interpersonal skills

Ability to manage budget and personnel

Experience:

____ years of experience in benefits administration, insurance administration, or related field

Major Responsibilities and Duties:

Benefits Administration

Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.

Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.

Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.

Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.

Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

Records, Reports, and Correspondence

Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.

Maintain all benefits-related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.

Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution.

Maintain and distribute insurance forms and supplies to campuses and other district buildings.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain confidentiality of information.

Other

Follow district safety protocols and emergency procedures.

Oversee the annual pay increase process and monitor adjustments.

Oversee and manage the district’s competitive compensation program including regular evaluation of pay and stipend structures.

Oversee and manage the development and implementation of procedures for administering the district’s pay practices. Ensure placement of newly hired employees and employees who change assignments are applied consistently.

Analyze wage and salary market data and develop competitive compensation strategies that align with the district’s budget and goals.

Work cooperatively with the finance department to develop compensation issue to employees.

Stay abreast of current research and best practices in compensation in educational and non-education-related settings, and adjust plans, policies and procedures accordingly.

Ensure compliance with local, state and federal employment laws. Stay abreast of state and federal public policy changes that could impact compensation in the district.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/ Environmental Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions, maintain emotional control under stress