Director of Transportation (230 days)

J ob Title: Director of Transportation Exemption Status/Test: Exempt/Executive*

Date Revised: 05/21/25 Dept. /School: Transportation

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Primary Purpose:

Direct and manage district’s transportation operations. Ensure safe and efficient operation of transportation department. Oversee maintenance of all district-owned vehicles.

Qualifications:

Education/Certification:

Bachelor’s degree Preferred

Clear and valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements

Special Knowledge/Skills:

Ability to direct and manage operations of a fleet of vehicles

Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam

Ability to oversee management and vehicle repair and maintenance

Ability to conduct on-site inspections of all vehicle repair and maintenance operations

Ability to manage budget and personnel

Ability to implement policy and procedures

Ability to interpret data

Ability to use technology to plan, operate, monitor, and evaluate transportation operations

Strong organizational, communication, and interpersonal skills

Experience:

3 years supervisory experience in transportation and fleet operations, preferred

3 years’ experience as a school administrator, preferred

Major Responsibilities and Duties:

Transportation and Vehicle Maintenance Operations

Manage the delivery of transportation services for students and ensure they are picked up and arrive safely and on time.

Oversee preparation and updating of bus routes and schedules for all schools in district and develop plans to meet future transportation needs.

Communicate changes in routes and scheduling to campuses and the public when warranted.

Coordinate transportation for extracurricular activities and special programs.

Assign bus drivers to routes and extracurricular trips and find substitutes as needed.

Monitor fuel deliveries and distribution.

Oversee repair of all district-owned vehicles and preventive maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in shop.

Policy, Reports, and Laws

Implement federal and state law, State Board of Education rule, and board policy.

Compile, maintain, file, and present all reports, records, and other documents required. Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers.

Ensure employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner.

Follow district safety protocols and emergency procedures.

Budget and Inventory

Develop and administer budget based on documented needs and ensure operations are cost effective and funds are managed wisely.

Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies. Approve and forward invoices for transportation to accounting department.

Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary.

Student Management

Implement district’s student discipline policies and ensure expectations about appropriate behavior when using district transportation are communicated to students.

Ivestigate reported concerns and take appropriate action to resolve issues.

Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations.

Act as administrative liaison between the District, parents and students regarding riding privileges.

Manage and oversee any and all student issues regarding ridership of the District’s transportation system.

Conduct and oversee any meetings or correspondence of conflict resolution concerning student transportation.

Coordinate and investigate reported concerns and take appropriate action to resolve issues.

Personnel

Select, train, supervise, and evaluate staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Assist in the preparation, review, and revision of transportation department job descriptions.

Safety

Enforce safety standards that conform to state, federal, and insurance regulations and develop a program of preventive safety.

Assess road conditions and hazards and advise administration about inclement weather conditions that may result in delayed starts or the closing of schools. **

Investigate school bus accidents and student safety violations.

Maintain safety standards in conformance with federal, state, and insurance regulations.

Organize and conduct training programs to promote a safe work environment.

Ensure transportation equipment is in excellent operating condition.

Other

Participate in development of the district’s disaster plan and be prepared to take an active role in responding to emergencies as needed.

Operate bus as needed.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring and firing of transportation department staff. *

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle; school bus

Posture : Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and reaching; regular driving

Lifting: Regular light lifting and carrying (less than 15 pounds)

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel; occasional statewide travel

Mental Demands: Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.