Executive Director of Operations

Position Title: Executive Director of Operations

Reports to: President | CEO & Superintendent

Department: Executive Office

Position Category: Permanent/exempt/full-time/12-month agreement

Position Summary: The Executive Director of Operations serves as a strategic leader supporting the President | CEO & Superintendent, Board of Directors, and all educational programs of the organization. This position oversees operations of the schools, organizational logistics, policies, transportation, special events, school safety and security, and maintenance and facilities. The ideal candidate is highly organized, collaborative, and able to manage multiple priorities in a fast-paced educational and nonprofit environment while exercising professionalism, discretion, and sound judgment. This position includes some evening and weekend commitments related to board and committee meetings, performances, tours, and special events.

Job Scope:

Supervises the Director of Facilities, Armed Security Officers and Bus Drivers

Essential Job Function:

Operations

Serve as the school district’s Safety and Security Coordinator-maintain all emergency operational manuals and annexes, document weekly door checks, lead safety and security committee meetings and audits, and maintain all requirements from the Texas School Safety Center and TEA

Oversee the Director of Facilities and ensure all schools and the equipment are properly maintained

Serve as a backup IPM (Integrated Pest Management) Coordinator and participate with all trainings

Work with all facility vendors to ensure that adequate work is completed in the outlined timeframe

Oversee logistical coordination for rehearsals, performances, tours, camps, and special events for all school-related programs

Coordinate venue logistics including stage setup, equipment, transportation, ticketing, merchandise sales, and facility usage

Serve as liaison to external vendors, contractors, transportation providers, and community partners

Coordinate all transportation operations for FWAFA and TeSA, including scheduling vehicles and drivers and maintaining the master transportation calendar

Oversee vehicle maintenance coordination and reconcile fuel and repair records

Coordinate airline, hotel, charter bus, and travel arrangements for student and staff travel

Organize and manage travel documentation, medical forms, authorizations, and related compliance requirements

Recruit and coordinate volunteers and chaperones while maintaining required eligibility documentation

Manage operational calendars and scheduling for all school departments and organizational events

Support Directors with budgeting, purchase orders, requisitions, and operational planning

Oversee organization and inventory systems for supplies, materials, and costumes

Manage ticket sales operations and event-related financial tracking

Maintain systems for student release and event accountability procedures

Organizational Leadership & Constituent Relations

Foster a positive and collaborative organizational culture among staff, students, families, volunteers, and community stakeholders

Support recruitment and retention efforts by effectively communicating the value of the organization’s educational and artistic programs

Coordinate and manage parent volunteers and community engagement efforts related to organizational programs and events

Assist with short- and long-term operational and strategic planning initiatives

Support organizational goals through effective project management and operational execution

Demonstrate passion for the organization’s mission and commitment to excellence

Perform other duties as assigned

Mental Demands/Physical Demands/ Environmental Factors:

Tools/Equipment Used: Computer and peripherals; standard instructional equipment; Google Applications

Posture: Prolonged standing, infrequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: Regular light lifting and carrying (less than 25 pounds)

Environment: Work is located on a campus site; regular exposure to noise

Mental Demands: Maintain emotional control under stress; work prolonged or irregular hours

Minimum Education, Experience and Certification:

Education – Master’s degree from accredited institution in educational administration/leadership with a principal certification

Experience – Campus administration experienced preferred

Understanding of TEA’s mandated policies and initiatives and Texas educational law

Valid Texas commercial driver license (Class B-CDL) with PS Endorsements

Skills and Capabilities:

Emotional maturity and professionalism

Strong analytical, organizational, communication, and interpersonal skills

Ability to manage multiple priorities and deadlines in a fast-paced environment;

Strong attention to detail and accuracy

Ability to work independently and exercise sound judgment, discretion, and confidentiality

Proactive problem-solving and decision-making skills

Passion for the arts and education.