Accounts Payable Specialist

Responsible for processing vendor invoices for payment for both General Fund and Capital Reserve Funds and verify accuracy in relation to approved purchase order and district payment policies. Maintain organized filing system of records to provide easy access to payment data. Work with other district employees to ensure timely payment of invoices and maintain good business relations with vendors. This position interfaces will all employees in the district and requires professionalism, attention to detail and the ability to multitask in a fast-paced environment.

Position essential functions:

Responsible for processing vendor invoices for payment. Must verify that invoices agree in item, price, and quantity to the approved purchase order.

Communicate with district employees to address invoice issues and supporting documentation.

Responsible for printing, sorting, filing, and sending all district purchase orders weekly.

Responsible to meet timelines for submission of required paperwork for weekly printing of checks for each fund.

Review printed checks for accuracy in comparison to supporting documentation prior to mailing.

Respond to vendor inquiries regarding status of payment.

Responsible for maintaining and creating vendor entries within FIS, as well as maintaining vendor W9 hardcopy files.

Maintain organized system of payments issued.

Research and resolve payment issues as needed.

Assist in audit activity as needed, primarily by assembling payment information as requested by auditor.

Assist in other Business Office projects as needed.

Maintain accurate current, past, open and closed files.

Close out year-end files.

Correspond to others via email and speech in a professional and timely manner.

Requirements and Qualifications:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

Required Education:
Associate’s degree in Business; Bachelor’s degree in Business, Business Administration, or equivalent. 2-3 years related accounts payable experience or equivalent. Demonstrated competence in the use of technology. Proficient in computer skills including Microsoft Office Suite. Strong organizational skills and detail oriented.

Required Skills and Knowledge:

Must be detail oriented and accurate in work.

Ability to read, analyze, and interpret reports, technical procedures and government regulations.

Ability to communicate effectively in both writing and speech with all stakeholders.

Ability to communicate effectively with all stakeholders, including co-workers, supervisors, student families.

Ability to respond effectively to complaints from customers and regulatory agencies.

Able to work with large amounts of data and able to report on it.

Ability to work extended hours or irregular hours.

Ability to use sound judgement to resolve conflicts and solve problems.

Other Requirements:

Must work well under time constraints.

Ability to multi-task.

Must be able to prioritize work and manage time effectively.

Must be able to work in a team environment as well as work independently.

Must be able to establish and maintain effective working relationships with staff and community.

Must be a self-starter.