Secretary to the Principal of Beachwood High School

The Beachwood City School District has an opening for a Secretary to the Principal for the 2026-2027 school year.

Start date: November 10, 2026

8 work hours per day.

Experience in secretarial/clerical work in a school building preferred.

Experience with Google Apps and Infinite Campus preferred.

BEACHWOOD BOARD OF EDUCATION

JOB DESCRIPTION

Position: Secretary to the Principal

Reports to: Building Principal

Employment Status: Beachwood Union of Support Staff (BUSS) Contract

Position Summary

Provide administrative secretarial support directly to the building principal

Serve as a resource to parents, students, staff, and other community members

Required Education, Experience & Qualifications

High School education or equivalent

Excellent computer skills with knowledge of various computer applications/technologies appropriate to duties

Meet all health requirements mandated by law

Experience in secretarial/clerical work preferred

Satisfactory completion of BCII and FBI background checks

Possession of a valid motor vehicle license

Job Responsibilities & Duties

Perform highly responsible administrative secretarial support services to a school site administrator

Coordinate the day-to-day operations of a school office

Assist in arranging and coordinating school and/or student/instructional program activities and facility usage

Participate in professional development activities; stay abreast of new developments that affect job responsibilities

Exhibit professionalism, resourcefulness and understand complex interactions when evaluating a problem

Provide dependable, competent service that is thorough, accurate and effective

Act as a unifying source, maintain excellent relations with co-workers and supervisors

Anticipate the needs of our stakeholders, staff and students; actively seek customer feedback

Receive, process, facilitate, and disseminate student/instructional program information between the school office, school district, public and community agencies, parents, staff, and students

Maintain the confidentiality of sensitive information

Provide training, guidance and assistance to other school site personnel; serve as a resource regarding applicable rules, regulations, policies and procedures

Administer basic first aid to students in need, including medication dispensing as delegated

Establish and maintain school staff filing systems; monitor student attendance

Prepare purchase requisitions/order equipment and other supplies

Maintain, receive, and respond to requests regarding student files including, but not limited to, enrollment/withdrawal, attendance, test scores, transcripts, bus transportation, course grades, health/immunization and lunch eligibility

Schedule meetings, staff interviews, student interviews and orientations; notify participants of meeting dates and takes minutes as necessary by building principal

Coordinate and monitor substitute coverage

Utilize various technologies, including email, student information system, and calendar

Receive, open, and distribute incoming mail

Perform other duties as assigned

Required Knowledge, Skills And Abilities

Knowledge of effective office principles, procedures, and practices

Knowledge of correct English usage, grammar, punctuation, vocabulary, and spelling

Knowledge of principles of customer service

Knowledge of basic financial record-keeping, budgeting, accounting, and mathematics

Knowledge of computer office software application programs utilized for communication, accounting, word-processing

Ability to use the student information system for a variety of tasks, including but not limited to: record and report attendance, schedule classes, and report progress

Knowledge of applicable state and federal laws, rules, and regulations

Ability to understand and carry out directions independently

Ability to communicate effectively and tactfully in both oral and written form

Ability to quickly identify problem areas or situations, isolate problem causes and take appropriate action to resolve problems identified

Ability to prepare and maintain accurate records, files, and reports

Ability to make sound professional decisions

Skill in interacting with staff, students, parents and public with sensitivity, tact and diplomacy

Ability to maintain confidential information such as medical and legal records

Ability to respond to routine questions and requests in an appropriate and timely manner

Ability to work under deadline pressure and extra hours if needed on assignments

Strong interpersonal/human relations skills

Personal Conduct Requirements

The employee shall exercise honesty and integrity in his/her relationships with the Board of Education and the administration

The employee shall promote a positive image of the District through exemplary personal conduct

The employee shall report misconduct or violations of policy or procedure following established Board policy

The employee shall actively support the efforts of the Board of Education and the Superintendent in the pursuit of District goals and interests

The employee shall not disrupt District operations or undermine the positions of the Board of Education and administration

The employee shall demonstrate the ability to interact in a positive manner with staff, students and the public and promote a positive image of the district through exemplary personal conduct including but not limited to:

The ability to communicate ideas and directives clearly and effectively both orally and in writing, with tact, diplomacy and excellent grammar

The demonstration of effective listening skills

Remaining free of any alcohol or controlled substance abuse in the workplace throughout his/her employment in the Beachwood City School District

Physical Demands

Ability to hear and speak, read and write, sit and/or stand for extended periods of time, use hands to operate a computer and other equipment, kneel, bend at the waist, reach overhead – above the shoulders and horizontally, to retrieve and store files and supplies, ability to lift, carry, push and pull items up to a maximum of fifty (50) pounds

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority.