Assessment and Information Systems Specialist

JOB SUMMARY: Provide district-wide coordination, training, and support of information systems. Provide district-wide coordination, training, and support for student assessment, research and evaluation. Provide oversight to MARSS/Ed-Fi Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

45% District Wide System Administrator

Coordinate and provide assistance to district personnel concerning the use and application of district’s information systems

Develop and deliver technical end-user training as needed

Document processes as needed for staff

Troubleshoot software application issues and work with vendor to resolve if needed

Provide customer service to end users for issues as they arise, including providing in-district professional development

Set up and maintain user security as determined by established user groups and/or direction from administration

Generate custom reports

Coordinate larger process changes or system enhancements including assessing needs, creating forms, setting system parameters, etc.

Oversee the student registration process and MARSS submissions

Serve as liaison between the district and information system vendor

System upgrades and new implementation projects

Evaluate software performance and make suggestions for improvement or replacement

Ensure accuracy with data and update system configuration to ensure compliance with local, state, and federal reporting requirements

Systems include Infinite Campus, Frontline, Yearbook Vendor, Skyward, PowerSchool

Collaborate with other district staff on enrollment, registration and operations

Configure and maintain online registration and annual updates.

Manage custom data sheets and tracking systems dedicated to kindergarten and new student registration

Create FTE projections for K-5 based on enrollment forecasting

Manage and deploy planned and emergency broadcast messaging

Partner with the homeschool liaison to process documentation and establish accurate records

30% District Assessment Coordinator

Under the direction of the Academic Services Director:

Facilitate and coordinate the services essential to the implementation of national, state and local student assessments via FASTBridge and Pearsons Access Next

Upload accurate testing rosters

Provide technical support during testing

Ensure testing system security

Coordinate Alternate MCA materials

Develop and conduct staff training

Conduct pre- and post-test editing via Test Wes

Import assessment results into the SIS

Facilitates NAEP testing, when school is chosen

5% Ensure accurate state and federal reporting for:

MCCC

Early Childhood Data

Civil Rights Data Collection

PCI Compliance

15% Data Analysis, Research and Evaluation

Provide data analysis for achievement, attendance, behavioral and Survey data

Create surveys for assigned research projects via Google Forms

Provide reports as required

5% Support MARSS/Ed-Fi Coordinator

Perform other duties as assigned or requested, including attending professional development/meetings, in-services and workshops.

WORK REQUIREMENTS AND CHARACTERISTICS:

Education/Certification/Licensure:

Two year degree with coursework in technology, accounting, or related field

Valid Minnesota driver’s license

Experience:

Three years of experience working with information systems, preferably in an education setting

Essential Knowledge, Skills, and Abilities:

Superior computer/technology skills

Excellent oral and written communication skills

Excellent customer service skills

Ability to establish and maintain effective working relationships with employees, supervisors,

administration, and outside vendors

Advanced spreadsheet skills

Ability to exercise confidentiality in handling district information

Excellent organizational skills

Ability to work independently with minimal supervision

Ability to plan, prioritize and organize complex functions

Knowledge of governmental reporting requirements

Training preparation and delivery skills

Knowledge of various district departments and information needs within the district

Machines, Tools, Equipment, Electronic Devices, and Software:

Operates office equipment, including computer, printer, scanner, calculator, copier, multi-line phone

system, facsimile

Utilizes multiple software, databases, and systems

Uses Gmail to receive district communication

Supervision of Other Employees:

Position will support MARSS/ED-FI Coordinator

Physical Job Requirements:

Position involves extended periods of sitting while entering computer data unless a sit/stand station is available

Position involves frequent repetitive action on keyboard

Position involves occasional lifting up to 20 lbs.

Position involves occasional bending, kneeling, and stooping to reach file drawers

Position involves listening, speaking clearly, and visual acuity

Position involves frequent standing and walking

Mental Job Requirements:

Position involves handling multiple tasks at one time and dealing with frequent interruptions, and

prioritizing tasks to meet strict deadlines

Position involves responding to changing technology

Position must exercise a high level of confidentiality in handling district information

Position involves a need for accurate and detailed work

Position requires flexibility and willingness to undertake a variety of tasks

Position involves maintaining composure during high-stress activities and emergencies

Position must deal with the potential for loss and/or compromise of data integrity that would affect daily operations, efficiency, and organizational image

Working Conditions:

The majority of work is performed in normal office conditions

Work hours can extend into the evenings at times

Position requires traveling between school buildings and to other off-site locations

This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Benefits Package:

We offer a highly competitive rewards package that includes:

Compensation & Paid Leave

Starting salary depending on qualifications

Position is non-affiliated non-union

Up to 12 sick days given annually (prorated based on FTE)

Vacation days accumulated per years of service (prorated based on FTE)

Health Insurance

Medical options for single and family.

Dental for single and family.

District contributions to VEBA/HRA accounts.

Fully paid life insurance

Flexible Spending Accounts (FSA) for pre-tax medical and dependent care

Retirement

403b with a district match

District contribution of 7.5% to Minnesota Public Employees Retirement Association (PERA)

*Information based on the 2026-2027 Terms and Conditions of Employment. Eligibility based upon effective dates of employment.