TC High: Administrative Assistant to the TC High Principal, 7.5 hours/day, Starting January 2027

Employee Group: TCCAPSA

Classification: VI

Status: School Year - 189 work days + 9 paid holidays

Location: Traverse City High School

TC CAPSA Master Agreement

TC CAPSA Benefits Summary

Retirement Benefits

General Summary:

The Administrative Assistant to the Alternative High School Principal provides comprehensive secretarial and administrative support to ensure efficient daily school operations. Operating under the direct supervision of the building principal, this role serves as a key liaison between staff, students, parents, and administration while managing vital office workflows, student records, and building communications in a dynamic educational environment.

Principal Duties and Responsibilities:

Student and Family Support

Serves as a primary liaison between parents/guardians, principal, and school staff.

Completes enrollment processes, including locker assignments, textbook distribution, bus pass issuance, and CA-60 requests.

Dispenses medications, administers first aid, and monitors students sent to the office.

Maintains attendance and absence records, issuing daily absence and tardy excuses.

Mails school-related communications home to parents and facilitates effective building and community communications.

Organizes building special events, student registration in August, and volunteer information and requests.

Administrative and Office Operations

Maintains and updates student CA-60 files (photos, report cards, filing) and official office records.

Answers telephone inquiries, schedules appointments, and manages meeting calendars for the principal.

Sorts and distributes mail for grade wing personnel and updates phone directory listings.

Operates standard office equipment including computers, copiers, and calculators.

Orders office supplies and schedules conference rooms for meetings and general use.

Coordinates daily guest teachers and completes all necessary coverage paperwork.

Financial and Reporting Duties

Handles building accounting functions including deposits, purchasing cards, check requests, journal entries, and budget transfers.

Assists in balancing accounts, compiling financial reports, and purchasing supplies for school staff.

Completes Communicable Disease Reports and required district compliance documentation.

Safety and Emergency Management

Completes official accident reports for student injuries occurring on school grounds.

Assists administration during lockdowns, drills, and emergency situations.

Performs other duties as assigned.

Knowledge, Skills and Abilities Required:

High school diploma or equivalent required; Associate degree or administrative certification preferred.

Proficiency with Student Information Systems (e.g., PowerSchool), Google Workspace, Microsoft Office, and web-based communication tools.

Strong keyboarding, data entry, and digital file management skills with a high degree of accuracy.

Excellent interpersonal, customer service, and verbal/written communication skills when interacting with staff, students, families, and community members.

Strong organizational and time-management skills with the ability to prioritize tasks, multi-task, and meet deadlines in a fast-paced environment.

High degree of empathy, patience, cultural responsiveness, and emotional intelligence when working with diverse student populations.

Current certification in CPR, First Aid, and AED (or willingness to obtain) and ability to handle basic medical triage.

Strict adherence to confidentiality policies, including FERPA guidelines, HIPAA, and district privacy practices.

Demonstrated initiative and problem-solving skills to manage complex scheduling, office workflows, and recordkeeping systems independently.

Basic bookkeeping and financial skills, including experience managing purchase orders, petty cash, deposits, and budget tracking tools.

Analytical skills required to interpret data, compile reports, reconcile records, and perform detailed quality checks on building documents.

Proficiency in professional business English, including mechanics, spelling, grammar, proofreading, and formal document formatting.

Physical and Mental Requirements:

Must be able to report on a regular and consistent basis.

Maintain consistent and punctual attendance.

Duties include frequent walking and physical activity, as well as use of hands and arms for signaling and light lifting/carrying. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.

The ability to listen and effectively orally communicate information and ideas to a diverse population.

Ability to effectively discern information and formulate appropriate action(s).

Ability to critically think and provide appropriate solutions.

Ability to work effectively and efficiently.

Environmental Conditions:

Work is performed primarily in a fast-paced indoor office environment with frequent interruptions, active student and staff interactions, and varying noise levels ranging from quiet to loud. Occasional outdoor duties may require exposure to seasonal weather, temperature fluctuations, and variable surface conditions. The role involves routine use of standard office equipment, communication tools, and regular mobility throughout school facilities and grounds.

Work Schedules:

Must be available to report during the school year consistent with the district’s school year calendar and position’s work day calendar.

Background Checks:

The individual selected for this position will be required to pass a criminal history background check.