Administrative Assistant - Merrymeeting Adult Education (Bath Campus)

Welcome to Maine School Administrative District #75

Merrymeeting Community & Adult Education

Merrymeeting Community and Adult Education strives to promote high-quality and affordable educational experiences in areas of interest to the residents in the communities we serve. Our purpose is to provide information and content of interest to people who wish to learn.

Merrymeeting Adult Education is seeking an Administrative Assistant at our Bath Campus to join our vibrant Adult Education Community.

POSITION: Full Year, 37.5 Hours/Week (Monday - Friday 9am -5pm)

PAY RATE : $26.49 - $28.83/Hour (DOE)

JOB GOAL: To provide administrative assistance to the Assistant Director of Adult Education at Bath Campus Site, maintaining positive communications between the Adult Education office, students, the school community and members of the public.

REQUIREMENTS :

High School Diploma or GED/HiSET

Valid State of Maine Department of Education background check (CHRC) authorization at the time of application.

Proven competency with Microsoft Office Suite (Word, Excel, Access) and Google Docs.

Operate and maintain office equipment and oversee software requirements.

Excellent verbal and written communication skills.

Outstanding customer service experience/skills.

Proven organizational skills and ability to multi-task.

Strong business skills, to include proof-reading and document/report creation.

Must be available to work Monday through Friday, 9:00-5:00. May have the occasional need to stay later.

ESSENTIAL FUNCTIONS :

Facilitation of file management and processing to include, but not limited to, the adult education database program MaineStars.

Provide information to the public concerning adult education programs. Create and distribute promotional materials when required.

Maintain confidential records management including but not limited to creating correspondence, forms, data collection, and other documents.

Provide data and other information about programming to MCAE administration when requested.

Process student intakes/registrations at Bath Campus Site and TBRJ.

Conduct HiSET/CASAS testing at Bath and TBRJ as required.

Assist in coordination of Merrymeeting Driver’s Education classes in Bath.

Provide administrative support for Certified Nursing Classes in Bath.

Screen and direct telephone calls and visitors.

Implement course start-up procedures, teacher notification, cancellations and changes.

Maintain all student records and information in accordance with FERPA and Maine DOE Retention Protocols.

Communicate and coordinate events/information with office staff at various locations, including the main office at Topsham, Morse High School front office, etc.

Arrange and fill teacher technology requests as needed.

Work on additional projects as assigned.

How to apply for or renew a CHRC/Certification . Maine State Law requires ALL school employees to be fingerprinted and pass a Criminal History Record Check (CHRC). A copy of your CHRC or certification-CHRC combination MUST be uploaded as part of your application to be considered.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.