Registration & Data Specialist - Villago (3290)

The job of Registration & Data Specialist is done for the purpose/s of performing specialized clerical and technical tasks related to the registration of students and maintenance of computerized student records and files; providing student information to authorized parties in conformance with established policies; providing general clerical support, information and/or direction as may be assigned at assigned school site.

This job reports to the Principal

Essential Functions

Adheres to the procedural direction, training, and oversight, provided by the Data Specialist, as related to student information for the purpose of compliance with District, state and/or federal requirements.

Develops master class schedule for the purpose of ensuring student course and class size requirements are accurate.

Informs Administrators of possible student course deficiencies or unusual placements for the purpose of ensuring student success and course requirements in accordance with District policy.

Interprets transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system.

Maintains a variety of files, documents and student records utilizing the computerized student records system (e.g. grades, transcripts, schedules, student information, etc.) for the purpose of documenting and/or providing reliable information relative t

Performs notary services for the purpose of providing source of assistance for documents that are to be notarized.

Performs enrollment and withdrawal activities on the automated student information system for the purpose of ensuring compliance with financial, legal, state or federal requirements.

Prepares written materials (e.g. certificates, programs, bulletins, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing required information.

Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.

Verifies student information (e.g. grades, student information, etc.) for the purpose of ensuring the accuracy of the information.

Other Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Attends in-service trainings, staff meetings, workshops, etc. as requested for the purpose of conveying and/or gathering information required to perform job functions.

Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.

Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.

Job related experience is desired. Full time with Benefits.

Qualifications:

High School diploma or equivalent required

Criminal justice fingerprint/background clearance

Ability to read, write and communicate clearly in English

This is a 12-month position.