Attendance Clerk

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:
Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, 10-key numerical data entry, and file maintenance skills

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system

Ability to use software to develop databases, and do word processing

Ability to meet established deadlines

Experience:

One year clerical experience in office setting

Major Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reception and Phones:

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

Assist parents in checking students in and out of school.

Prepare and distribute student identification cards, bus passes, and parking stickers.

Assist with the receipt and distribution of student materials, including homework requests.

Receive, sort, and distribute mail, messages, documents, and other deliveries.

Maintain visitor log and issue visitor passes.

Records and Reports:

Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.

Assist parents, students, and faculty with questions regarding student attendance.

Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other:

Assist in campus office as needed.

Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.

Maintain confidentiality.

Follow district safety procedures and emergency procedures.

Must be present regularly in person.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system, standard office equipment including personal computer and peripherals

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.

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