Payroll Accountant (Business Office Complex)

LAFOURCHE PARISH SCHOOL BOARD

JOB DESCRIPTION

PAYROLL ACCOUNTANT

Revised 1/4/2013

Qualifications

· B.S. degree in Accounting or Business Administration with a minimum of twenty-seven semester hours in accounting;

· Three years experience in payroll preferred;

· Demonstrate competence in assigned tasks and proficiency in the use of microcomputers and other business machines;

· Experience with MUNIS software preferred;

· Possess good communication and mathematical skills;

· Ability to exercise judgment in making decisions in accordance with policies and practices of the Business Department;

· Ability to prioritize goals and be self-motivated

Specific Job Duties

(1)

Proofs each monthly payroll prior to release

(2)

Initiates ACH transfers

(3)

Deposits state and local taxes with appropriate agency;

(4)

Prepares monthly/quarterly/annual payroll reports

(5)

Compiles monthly salaries and deductions for W-2 forms;

(6)

Verifies payroll information for Comprehensive Budget and Annual Statistical Report;

(7)

Produces Federal A-87 Time Certification reports

(8)

Works with Personnel Department to ensure accuracy of Position Control files

(9)

Maintains payroll encumbrances

(10)

Works with PEP Coordinator on submissions of all required reports

(11)

Performs all other duties as assigned by immediate supervisor or by Superintendent

Professional Attitude and Conduct

Establishes and maintains appropriate respectful, harmonious relationship with administration, school faculty, other employees, students, vendors, and the general public

Observes professional ethics as prescribed by the employee's profession/craft and in
accordance with state law and board policy (GAl Solicitations, GAIB Solicitations of Staff Members, GAJ, Gifts)

Adheres to Board policy, administrative rules and regulations

Seeks, shares, and respects ideas of others

Exhibits a caring, positive attitude towards others

Maintains the confidentiality of all School Board business by refraining from accessing
discussing or disclosing anything outside the scope of employment unless authorized by immediate supervisor

Participates in professional growth activities, such as participation in seminars, conferences, workshops for improvement of knowledge and skills relating to best practices in the use of supplies, tools or equipment, and methods of operation

Participates in professional activities on a local, state, and national level in assigned areas (include for appropriate personnel)

Communication

Understands and interprets written and verbal instructions from immediate supervisor and gives clear written and oral instructions to others as required

Accurately compiles data, summarizes information and provides written reports when required

Answers the telephone and receives visitors in a courteous and efficient manner

Follows the chain of command for various administrative procedures

Attendance and Punctuality

Reports to work at the assigned time

Attends work consistently

Contacts Supervisor when absent

Scans in or out using the employee scan system as appropriate

Safety

Completes task in a safe manner as prescribed by the Safety Department or by the employee's profession/craft

Maintains a neat and orderly work environment

Dresses appropriately for the job assigned and in compliance with state law and board policy GAMB Employee Dress Code

Displays employee ID tag at all times while on duty

Reports any unsafe conditions or any incidents of injury or damage immediately to the appropriate official

Complies with policies GAMA Employee Tobacco Use and GAMD Drug-Free Workplace when on duty

Terms of Employment

7½ hours per day - 12 months (240 days)

There shall be a probationary period of 90 days from date of employment for new employees. After 90 days, a decision based upon an evaluation will be rendered in regards to the employee’s status as a permanent employee.

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non-instructional personnel

The Superintendent reserves the right to change the job and any other duties, as required, with advance written notification.

*Annual Salary is based on years of experience (0-40), with increases for advanced degrees.

Lafourche Parish School Board is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, military status, natural, protective, or cultural hairstyle, sex, age, disability, marital status, sexual orientation, religion, or veteran status