Director of Business Services and Grant Management

Job Title:

Director of Business Services and Grant Management

Job Category: Department/Group: Position Status:

Administrator Business Department Full time

Location: Reports to: Salary Schedule:

Administration Center Superintendent Administrative Salary Schedule

Contracted days: Additional Training Required: Travel required:

230 Days Yes Yes

Applications Accepted By:

Applicants should include a current resume and three letters of recommendation.

Job Description

General Description of Position:

Supervises an accounting staff engaged in processing corporation financial accounting functions including: Posting to the general ledger, accounting for revenues, processing payroll and fringe benefit billings, insurance management, implementing internal accounting procedures and controls, and monitoring state and federal programs.

The work environment is fast paced, and the position usually demands meeting deadlines with severe time constraints that frequently require working irregular or extended hours. Some travel is required inside and outside the corporation, particularly for ongoing professional development.

Primary Duties and Responsibilities:

Supervise the work assignments and responsibilities of the personnel in the business department

Direct the financial transactions for the corporation and monitor the accuracy of the general ledger accounts

Assist in the preparation of external reports to federal, state, regional and local governmental entities

Prepare and analyze financial information for administrative level decision-making

Assist in the preparation of the corporation’s annual budget

Assist personnel in managing the corporation budget, monitor line items accounts and report significant variances

Oversee the monthly reconciliation of all bank accounts

Direct department and school personnel with purchasing needs

Establish and monitor state and locally approved accounting procedures

Supervise school and department accounting and payroll internal control procedures

Oversee corporation grants and reviews and approves

Prepare financial documents as required or directed (i.e., Form 9, Annual Final Report, SEFA, Pre-Budget Report, Desktop Audits)

Possess knowledge of school law and state and federal agencies that exercise control over school funds

Supervise and evaluate all personnel involved with the financial operation of the district including, but not limited to, central office and building-level bookkeepers and business office clerical personnel

Participate in state and local meetings that offer professional development in the area of school business management, including certification through the Indiana Association of School Business Officials

Perform other duties as directed by the Superintendent of Schools

Directly supervises, trains, and evaluates the employees in the business offices for accounting, benefits and payroll

Responsible for the preparation, coordination, supervision and accuracy of data entry, accounts payable, payroll, tax reporting, employee benefits, state financial reporting, insurance, workers comp, Federal financing exporting, and audit compliance

Oversees the State Board of Accounts audit and prepares and reviews financial reports for audit

Prepares the district budgets for the Education Fund, Operations Fund, and Debt Service Fund for uploads into the LLOW system

Responsible for all stipend approvals

Responsible for banking transactions which include wires and movement of funds

Responsible for the management of Amazon administration and training

Responsible for debt management and debt obligation schedules

Qualifications and Education Requirements:

· E xtensive working knowledge of accounting methods and procedures

· School accounting and reporting experience is preferred

· Experience with computer applications including spreadsheet, word processing, presentation applications and database management

· A thorough understanding of the principles of audit, payroll and benefit administration

· Minimum of a master’s degree required

· Must Possess IASBO certification, be actively working toward IASBO certification, or hold an active Certified Public Accountant (CPA) license.

· Strong work ethic and commitment to ongoing professional development and training in all aspects of school business management, including certification through the Indiana Association of School Business Officials

· Building/District leadership is preferred

Physical Requirements:

Candidates should be physically capable of successfully performing the essential functions of the position

It is the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).