Building Secretary

It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Director of Human Resources.

JOB TITLE: BUILDING PRINCIPAL'S SECRETARY - Junior High

REQUIREMENTS:

Associates Degree, or comparable experience (Salary based on education and experience)

Working knowledge of basic bookkeeping and/or accounting

Computer and communication skills

Excellent interpersonal and organizational skills

REPORTS TO: Junior High Principal

RECEIVES GUIDANCE FROM: Junior High Principal

EVALUATION: Evaluated annually on the basis of effort, enthusiasm, inter-personal skills, proofreading, organization, appearance, and knowledge of school environment

TERMS OF EMPLOYMENT: Twelve months; Full-time (40 hours/week)

JOB GOAL: To receive each contact with the school in a friendly, helpful manner, and perform secretarial duties efficiently and expeditiously to benefit the operation of the school and/or staff members

ESSENTIAL FUNCTIONS:

Consistent and punctual "on site" attendance at the worksite is an essential job function

Maintain substitute teacher sign-in sheet, substitute summary, and non-certificated personnel time sheets

Assist in the preparation of the building budget, purchase orders and accounting system

Responsible for the counting, recording, and deposit of monies collected within the building

Responsible for furniture, equipment, and textbook inventories on computer

Assist with preparation of the school improvement report and applicable state and district reports

Order and dispense office supplies for staff

Perform general receptionist duties including answering the phone and intercom, greeting visitors, assisting staff and students, and sorting mail and delivery items

Perform general secretarial duties including typing, filing, operating office machines (including copier, FAX, etc.)

Filing responsibilities including (but not limited to) school forms, general correspondence, etc.

Prepare materials for administrators upon request

Assist in the training of office aides

Other duties as assigned by the building administrators

OTHER REQUIREMENTS (Intellectual, Sensory) :

Effective oral and written communication skills

Effective organizational, decision making and public relation skills

Auditory, visual and dexterity skills