Administrative Assistant 3

$17.64 per hour 225 Day (10 1/2 month) calendar with standard benefits

This position works 8 hours per day and 40 per week.

The scheduled work hours for this position are 7:30 AM - 4:00 PM

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal closing date is 10/29/26

POSITION TITLE:

Administrative Assistant 3

STATUS:

Full Time/40 Hours per week

FLSA STATUS:

Exempt

x

Non-Exempt

REPORTS TO:

Building Principal, Department Supervisor

HUMAN RESOURCES

Approved

Not Approved

POSITION SUMMARY: Supports the mission of the school district by performing general secretarial tasks to support the department or building to which assigned.

ESSENTIAL FUNCTIONS:

Provides clerical support to the supervisor and department as needed, in order to ensure reliable and accurate data essential for operations

Answers phones and gives information to callers, takes messages or transfers calls

Arranges meetings

Complete forms in accordance with District procedures

Composes, types and distributes correspondence, reports, meetings note

Mails information

Follows established work procedures and schedules for the office

Maintain schedules and calendars

Greet visitors and callers, handle their inquiries and direct them to the appropriate person

Set up and maintain paper and electronic filing systems for records, correspondence and other material

Maintain databases, and operate office equipment

Performs other duties as assigned

ESSENTIAL SKILLS AND ABILIITIES:

Ability to anticipate, initiate and follow through with duties not specifically assigned

Ability to compose general correspondence

Ability to evaluate and solve problems in the absence of supervisor

Ability to execute defined work assignments

Ability to move throughout assigned office and building

Ability to perform necessary clerical procedures to complete assigned duties throughout assigned location

Ability to recognize common safety and health hazards

Ability to stoop, bend, twist, lift and move supplies, including lifting up to 15 pounds

Ability to understand and know how to use supplies and equipment

Possess interpersonal skills that enable the employee to interact with children, staff, parents and supervisors in a professional and courteous manner

BASIC REQUIREMENTS:

High school diploma or GED is preferred

One to three years of previous secretarial experience preferred

Knowledge of office procedures and records management

Possess computer skills

EQUIPMENT USED:

Standard office equipment

Computer, telephone, copier, scanner, fax machine

WORK ENVIRONMENT:

Physical demands of handling a variety of student needs

While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach