Long Term Substitute Administrative Assistant to High School Vice Principals and Deans (3350)

The Natick Public Schools Seek a

Administrative Assistant to High School Vice Principals and Deans

Approximate Dates: November 30, 2026-March 1, 2027

We invite you to explore a career with Natick Public Schools.

The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world.

We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive.

Job Title

Location

High School

Reports To

High School Vice Principal

Approximate Term

November 30- March 1/ 37.5 hours per week

Salary/Benefits

Salary and benefits per the Non-Rep salary schedule as established by the Natick School Committee

Benefits Eligible?

Yes

JOB GOAL

To keep accurate and well-organized records of all student records. To assist the vice-principals and deans and support them in their role as outlined below.

QUALIFICATIONS

Education: Graduation from a high school or GED equivalent with a working knowledge of modern office practices and procedures.

Specialized Knowledge: Knowledge of Google Suite and Powerschool a bonus, but will train the right person

Preferred Experience: Two years experience in a related field preferred.

Skills:

Demonstrated aptitude for work to be performed

Bilingual skills, especially in Spanish and Portuguese, are highly desirable

Skills in the following software applications preferred: Microsoft Office (Word and Excel), PowerSchool, Power Point and Google Docs/Drive. Must be comfortable with the use of tables and formulas.

Willingness and ability to help other co-workers as needed.

Excellent human relations skills required. Ability to work collegially and cooperatively with all constituencies within the school community is essential.

Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

Ability to coordinate office projects.

Ability to handle large volumes of work and a variety of jobs associated with the running of a busy office in an efficient and accurate manner.

Candidates should have a passion for working with students, families, and colleagues

Candidates must be flexible and collaborative

Candidates must be able to multitask in a fast-paced, supportive environment that nurtures student growth

Candidates must be organized and able to meet ongoing, time-sensitive deadlines for work production

Such alternatives to the above qualifications as the Superintendent may find appropriate and in conformity with state certification requirements.

TOOLS AND EQUIPMENT USED :

Phone, intercom, personal computer and software applications as outlined above, scanner, copy machine, calculator, printers and fax machine.

ESSENTIAL FUNCTIONS OF THE JOB (not limited to)

Performs clerical duties associated with the vice principal’s and dean's office, including detailed correspondence with parents, students, staff and community members.

Acts as liaison between outside service companies and Natick High School.

Assists with answering phones and, in support of other office administrative assistants, assists students, staff and visitors and sorts mail.

Operates office equipment as listed under “Tools and Equipment Used”.

Performs accurate and timely data entry.

Distributes Student Daily Attendance List to staff

Elevator Pass distribution to and collection from students

Organizes Junior Book Awards event

Prepares Open House Evening

Makes appointments for Vice Principals and Deans

Assists in Graduation preparation

Send information to DESE

Writes Special Education letters

Prepares documentation/appointments for ACT

Maintains Free and Reduced List

Enters Student’s Tardies to school

Maintains data for Credit Attendance

Prepares New Student appointments and paperwork

Other duties as assigned.

PERFORMANCE RESPONSIBILITIES MAY INCLUDE

Any other relative duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job, absent undue hardship.

While performing the duties of this job, the employee is regularly required to:

move about the classroom, school, school grounds, office, and/or off-site locations.

On some occasions, it may be necessary to move quickly across even or uneven surfaces;

remain in a stationary position for periods of time;

operate a computer and other school/office productivity machinery (i.e., iPad, copy machine, computer printer, assistive technology, etc.);

read material from a computer monitor as well as handwritten or printed matter with or without visual aids;

position oneself to maintain files and access school/classroom/office materials;

communicate with others so that information received and given is understood and accurately communicated;

communicate and collaborate effectively with students, parents, and other staff members in person, via video conference, on the telephone, and/or in writing;

observe details at close range

in the school setting, ensure the safety of students;

multitask and meet multiple demands from several people;

lifting up to and including 25 lbs

the noise level in the work environment is moderate to loud.

SELECTION GUIDELINES

Formal application

Rating of education and experience

Oral interviews

Reference check

Strong record of work performance in current and previous roles required

Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

Please note: Per Natick School Committee policy, all employees must be vaccinated against COVID-19 unless they qualify for an exemption accommodation.

The Natick Public Schools do not discriminate on the basis of age, race, creed, color, religion, nationality, sex, sexual orientation, gender identity, disability, pregnancy and pregnancy-related conditions, physical and intellectual differences, immigration status, homeless status, or any other class protected by law.