Administrative Assistant - Counseling Center

Job Purpose: The purpose of the OEAPA Range 20 Office Professional - Secretary is to provide full clerical assistance to an Olympia School District site or program. This position may provide oversight and direction to a lower range OEAPA member.

Required Attachments:

2 Classified Reference Letters

Copy of Para Pro Assessment Test results or official college transcript

This 7.0 hours per day, continuing position works Monday through Friday from 8:30 am to 4:00 pm, 202 days per year, plus 10 paid holidays.

Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program. Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA).

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Essential Job Functions including but not limited to:

Enroll new students, including in and out of district transfers

Update student legal documentation in Skyward

Complete high level office tasks such as directing work, compiling data, creating reports, etc.

Ability to perform complex routine tasks with minimal supervision

Ability to complete work independently

Ability to resolve emergent issues and adapt to changes in work priorities

Attend meetings and training sessions as assigned

Assist other office personnel for the purpose of supporting them in the completion of their work

Interact with the public and other employees on a continual basis

Follow established routines and meet inflexible deadlines

Ability to reconcile school and site finances

Ability to coordinate work with others

Coordinate scheduling appointments for students, family, and staff

Ability to make sound independent decisions within scope of assignment on a regular basis

Demonstrate full working and technical knowledge, skills and ability in a specialized area

Other related duties as assigned

Job Requirements and Qualifications:

Prior comparable job related experiences – 3 years related experience preferred

High degree of comfort with educational technology programs and systems

Ability to use English in both written and verbal form, using correct spelling, grammar and punctuation

Must be able to work independently, understand and carry out oral and written instructions

Significant physical abilities include reaching, bending, speaking, listening, reading

Education: High School Diploma or equivalent

License, certification, bonding, and/or testing required: Criminal justice fingerprint clearance may be required based on location of assignment

Necessary Personal Attributes Required:

Must exercise confidentiality, concentration and be able to direct own work

Demonstrates strong and consistent communication skills

Ability to multi-task successfully in a fast paced work environment

Ability to work with multiple deadlines and frequent interruptions

Punctuality, professionalism and regular attendance necessary

Necessary Personal Attributes Required:
• Must exercise confidentiality, concentration and be able to plan and conduct own work
• Demonstrates strong and consistent communication skills
• Ability to multi-task successfully in a fast paced work environment
• Ability to work with frequent interruptions
• Punctuality, professionalism and regular attendance necessary

Equal Employment Opportunity:
Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – James Whitehead, (360) 596-8545, [email protected] ; Executive Director of Elementary Education – Autumn Lara, (360) 596-8534, [email protected] ; Section 504 and ADA Coordinator (Students) – Ken Turcotte, (360) 596-7530, [email protected] ; ADA Coordinator (Staff) – Starla Hoff, (360) 596-6185, [email protected] ; Affirmative Action Officer and Civil Rights Compliance Coordinator – Scott Niemann, (360) 596-6185, [email protected] . Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.

The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181.
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