Administrative Assistant

Vacancy Details
Administrative Assistant
HACIL Virtual Charter School
1
N/A
Open until filled
Contact
Position Details
12/1/2026
Starting at $21
Year-round/ Monday - Thursday / 7:30-3:30
Full Time
HACIL is seeking a friendly, organized, and dependable Administrative Assistant to support the day-to-day operations of our year-round virtual charter school. The ideal candidate will have prior administrative or office experience, strong communication and organizational skills, and the ability to manage multiple responsibilities while maintaining confidentiality and a welcoming attitude toward students, families, and staff.
Essential Responsibilities
- Provide administrative and clerical support to school administration and staff
- Serve as a welcoming and professional first point of contact for students, families, staff, and visitors
- Answer and direct phone calls, emails, and other school communications
- Maintain accurate student and school records
- Assist with enrollment, registration, attendance, scheduling, and other student-related processes
- Prepare correspondence, forms, reports, and other school documents
- Maintain organized electronic and paper filing systems
- Assist with school events, meetings, enrichment activities, and other school operations
- Communicate important information to families and staff in a timely and professional manner
- Assist with purchasing, invoices, receipts, and other basic office or financial tasks as needed
- Maintain confidentiality of student, family, and personnel information
- Help ensure the school office and shared spaces remain organized and welcoming
- Perform other administrative duties as assigned
Qualifications
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to prioritize multiple tasks and meet deadlines
- Ability to work independently and as part of a team
- Professional and friendly demeanor when working with students, families, staff, and the public
- Ability to maintain confidentiality and handle sensitive information appropriately
- Proficiency with computers and common office technology
- Familiarity with Google Workspace (Google Docs, Sheets, Drive, Gmail, Calendar, etc.)
Candidate Requirements
- Cover Letter
- Resume
- Letters of Recommendation