Clerk - Receptionist

Job Description: RECEPTIONIST – Campus/Director

Job Title:

Receptionist – Campus

Duty Days:

207

Reports to:

Principal/Director

Pay Grade:

1

Dept/School:

Assigned Campus

Pay Schedule:

Paraprofessional Pay Schedule

Wage/Hour:

Non-Exempt

Date Revised:

2025

Primary Purpose

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications

Education/Certification

High School diploma or GED

Special Knowledge/Skills

Demonstrate proficiency in handling matters of highly confidential nature

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system

Must possess personal qualities related to respect for the rights and confidentiality of others

Experience

One year clerical experience in office setting

Major Responsibilities and Duties

Reception and Phones

Receive and direct incoming calls, take reliable messages, and route to appropriate staff

Greet and direct campus visitors

Assist parents in checking students in and out of school

Receive, sort, and distribute mail, messages, documents, and other deliveries

Assist with the receipt and distribution of student materials, including homework requests

Maintain visitor log and issue visitor passes

Professional Conduct

Demonstrates ability to remain calm and withstand pressures

Flexible to changes in routine and adapts quickly to changing situations

Reliable and responsible attendance and punctuality

Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly

Avoid speaking ill of the district and district personnel

Other

Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.

Maintain computerized files using personal computer, including reports, employee roster, and mailing lists

Assist with the scheduling of teacher conferences

Provide clerical assistance as needed

Maintain confidentiality

Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Participate in staff development training programs to improve job performance

Participate in faculty meeting and special events as assigned

Supervisory Responsibilities

None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals, copier printer and fax machine

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Mental Demands: Work with frequent interruptions; maintain emotional control under stress