Finance Secretary

- Position Type:
Support Staff - Date Posted:
10/21/2026 - Location:
Finance Department - Date Available:
01/04/2027 - Closing Date:
Until Filled - High school diploma or G.E.D. certificate
- Ability to read and follow written directions
- Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience
- Ability to type at a skill level of 50 words per minute
- Specialized skills in bookkeeping, basic mathematics, filing, telephone, and computer operation
- Demonstrated competency for assigned responsibilities and the ability to work under pressure
- Ability to communicate effectively both orally and in writing
- Demonstrated ability or potential to relate to and work effectively with staff, and community
- Be familiar with and follow written statutes, policies, procedures and directions related to job responsibilities
- Prepare monthly bank reconciliation's
- Perform responsibilities such as typing, filing, copying and other duties as assigned
- Key entry of payroll data into the computer
- Key entry of purchase orders into the computer
- Key entry of vendor invoices into the computer
- Reconcile payroll deductions to vendor billing and prepare monthly reports
- Prepare monthly telephone bill to schools
- Prepare grant expenditure reports
- Print out monthly computer expenditure reports and distribute
- Match up authorizations for employment physical and first aid training with invoices
- Prepare daily bank deposits and take to bank
- Print payroll and accounts payable checks
- Maintain accounts receivable sub ledger
- Prepare monthly county retirement report and reconcile to payroll deductions
- Separate and stuff checks
- Look up pay history for retirements
- Perform other duties consistent with the position assigned as may be requested by the supervisor
- Hourly (Grade 8)
- 7.5 per day
- 37.5 per wk.
- 246 days
- 12 months
- Board approved 2-13-97, Revised 9-11-08
| Finance Secretary | JobID: 18201 |
TITLE: Finance Department Financial Secretary
QUALIFICATIONS:
REPORTS TO: Director of Finance
JOB GOAL: To provide an efficient and accurate accounting system for all receipts and expenditures
PERFORMANCE RESPONSIBILITIES:
TERMS OF EMPLOYMENT: