Temporary School Athletic Director

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Reporting to the Principal and under the direction of the Executive Director, Sports Administration, the School Athletic Director plays a critical role in overseeing the development and implementation of a comprehensive high school athletics program.

The School Athletic Director will be held accountable for the following responsibilities:

Licensed School Athletic Director Only:

Utilizes valid PEL and Administrative Endorsement / PK–12 Principal Endorsement to support Principal

Provides on-site coverage athletic practices, games, and events

Oversee district safety and security protocols and promptly resolve student discipline incidents on-site

Serves as the primary on-site administrator in the absence of school leadership to manage building access, facilities oversight, and secure lockup

School Athletic Director (Licensed & ESP):

Administers the extracurricular athletic programs, activities, and events

Maintains files and records required by policy, regulation, law, and best practice (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)

Responds to requests for information (From OSA, IHSA, FOIA, Title IX, Law Office, colleges for recruiting, press releases)

Implements board policies and advises the administration on regulatory matters related to athletics

Assesses department needs through consultation with students, staff, and parents (equipment, budgeting, transportation, upgrades to venues, technology)

Evaluates the extracurricular athletic programs and engages in long-term planning (adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)

Develops and updates handbooks, brochures, and policy manuals in alignment with OSA and other District policies and procedures; Develops and places into operation appropriate rules and regulations governing the conduct of athletic activities

Informs the school community about extracurricular athletic programs (through websites, emails, media, and social media)

Stays current on research, issues, and regulations related to athletic programs (academic, racial, gender, and socio-economic issues in sports)

Develops, implements, and maintains a grade check system for student athletes

Maintains and ensures that all eligibility reports and lists of participation are submitted on a weekly basis

Develops and updates team schedules on all school platforms for public viewing

Oversees transportation for all team travel

Develops a school safety plan for every home venue

Oversees the implementation of the insurance program covering school athletes

Complete incident reports for minor to traumatic injuries

Organizes, plans, and coordinates departmental awards, including recognition of alumni, former coaches, and staff

Coordinates athletic public or special events. (Homecoming, Senior days, Award Ceremonies, Fundraisers)

Monitors and supports the academic performance of student-athletes

Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes

Develops academic support mechanisms for the benefit of student-athletes, including but not limited to study hall, advising, postsecondary guidance, etc.

Directs and coordinates the fiscal operations within the department in consultation with the principal and in alignment with OSA and other District policies, guidelines, and procedures

Supports the principal in athletics-related fiscal planning and making recommendations to the principal on athletics budgets, purchases, and capital improvements, and contract agreements related to athletics

Assists in preparing, monitoring, and managing the athletics budget and implementing the school system budget; Coordinates department purchasing

Recommends capital improvements and negotiated contract agreements

Formulates specifications to be incorporated into contracts and bids

Serves as a consultant in the selection of supplies and materials

Supervises all ticket sales and fundraising events of the athletic programs

Administers the receipt and disbursement of student activity funds

Assists OSA with hiring and payment of coaching staff

Supervises and guides the planning and execution of all parent volunteer organizations

Creates the schedules for all operations and activities within the departments

Issues timely announcements of upcoming events and deadlines

Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators, and police for supervision of home contests

Hire, schedule, and supervise lifeguards for all aquatic sports; Coordinate timely payment by ensuring all hours are submitted and approved through the timekeeping system

Arranges transportation for athletic contest participants

Verifies each athlete's eligibility for participation in each contest

Arranges all details of visiting teams' needs, as appropriate

Provides for emergency health care and first aid treatment

Arranges field, gymnasium, and aquatics center practice schedules, including arrangements for summer programs and non-school use of playing fields and facilities if applicable

Manages contracts for every athletic contest

Coordinates with CPS for stadium usage

Coordinates with the Chicago Park District to execute IGA’s for athletic facilities

Recommends, supervises, and evaluates staff (E.g., athletic support, trainers, Board employees who coach) and volunteer coaches) and student workers

Recruits, screens, interviews, and recommends prospective coaches

Makes coaching assignment recommendations

Ensures all coaches and staff are CPS and State certification compliant and have been properly cleared through the volunteer process or are actively staffed, stipend-eligible employees prior to each season

Supervises and evaluates coaching staff and other athletic staff

Supervises part-time student help, including clinical hours

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