Pupil Services Secretary

QUALIFICATIONS: Possesses above average secretarial skills including computer technology; basic accounting, bookkeeping, and record keeping skills; ability to adhere to the legal requirements of confidentiality; must be efficient, conscientious and able to function under strict timelines; possesses strong interpersonal skills and the ability to deal with difficult situations and individuals

REPORTS TO: Director of Pupil Personnel Services

GENERAL DESCRIPTION: Perform secretarial work for the Director of Pupil Personnel Services

DUTIES AND RESPONSIBILITIES:

1. Type, copy, and disseminate correspondence and reports in a timely manner.

2. Sort, date, and distribute all office mail.

3. Perform receptionist duties by answering the telephone in a courteous, professional manner.

4. Assist in the completion of district, state, and federal reports.

5. Assist Special Education secretary with the maintenance of the Pupil Personnel Services student files and the out-of-district student files in accordance with federal and state guidelines.

6. Assist Special Education secretary with obtaining previous school district student records for new out-of-district students.

7. Assist the Director in maintaining a list of out-of-district students placement, tuition & transportation expenses.

8. Arrange transportation for out-of-district students needing special transportation within the district, and designated homeless students.

9. Complete contracts for out-of-district students and monitors tuition payments and revenues.

10. Maintain office files and insures their security and confidentiality.

11. Complete purchase orders for the Pupil Personnel and special education department.

12. Maintain a daily schedule for all itinerant pupil personnel staff.

13. Assist the Director in maintaining a list of paraprofessionals by building and assignment, track probationary status and evaluations.

14. Arrange and monitor the ParaPro Assessment for district paraprofessionals and maintain a list of highly qualified paraprofessionals.

15. Maintain and distribute the paraprofessional substitute list.

16. Organize and maintain the office supplies.

17. Maintain a high level of ethical behavior and confidentiality.

18. Assist other secretaries with their duties when requested by the Director.

19. Residency verification for students attending magnet schools; encumber tuition for magnet school.

20. Assist ESY Coordinator with teacher & para list, letters to students, and other tasks as required.

21. Maintain list of student hospitalizations & payments.

22. Assist with para substitutes for special out-of-district transportation as needed.

23. Manage district calendar & reporting periods in the state special education data system

24. Perform other duties as assigned by the Director.

EOE