School Administrative Specialist III (Palmer HS) - Colorado Springs School District 11

Position Profile

Position: School Administrative Specialist III

School: Palmer High School

Reports To: Principal

FTE: 1.0

Days/Year: 260

Salary Schedule: 2026–2027 ESP Salary (Group B)

Paygrade: A18

FLSA Status: Non Exempt

Position Summary

Provides highly skilled administrative and financial management support for school operations. Oversees complex recordkeeping, accounting, compliance, and reporting functions. Serves as a lead office specialist and resource for school administration.

Essential Job Functions

Includes functions in School Administrative Specialist I and II position, in addition to the below.

Manages school business, activity, and budget accounts in accordance with district, state, and federal requirements

Maintains and reconciles accounting systems, including monthly bank reconciliations

Prepares and processes purchase orders, budget transfers, and journal entries

Reviews and processes check requests for compliance and documentation

Identifies IRS 1099 vendors; prepares and submits required reports

Prepares quarterly and annual tax reports as required

Reconciles daily cash receipts and monitors internal controls

Maintains records of purchase orders, outstanding obligations, and sales tax collections

Coordinates financial aspects of school activities and events (e.g., athletics, graduation, yearbook)

Maintains athletic participation records, verifies required documentation (e.g., physicals), and prepares related reports

Oversees inventory management for school-related merchandise and activities

Ensures compliance with all applicable financial policies and auditing standards

Provides guidance and technical expertise to school office staff

Serves as liaison with district departments including Fiscal Services and Human Resources

Knowledge, Skills, and Abilities

Knowledge of governmental and school accounting procedures

Knowledge of applicable federal, state, and local financial regulations

Ability to reconcile and maintain complex financial records accurately

Ability to analyze financial data and prepare detailed reports

Ability to ensure internal controls and audit compliance

Advanced proficiency in accounting software, spreadsheets, and databases

Strong leadership and organizational skills

Qualifications

High School diploma or equivalent; additional coursework in accounting, business, or related field preferred

Minimum three (3) to five (5) years progressively responsible clerical, bookkeeping, or accounting experience

Demonstrated experience maintaining computerized accounting systems

Preferred CPR/First Aid Certification

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Join Our Team!

Join Colorado Springs School District 11 and help empower exceptional learners to reach their fullest potential. As a Special Education Teacher, your dedication, compassion, and expertise make a lasting impact—creating inclusive classrooms where every student is seen, supported, and celebrated.

Employees in this category will also receive the following for the 2026-2027 school year:

Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck).

Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource . Reference the linked How Your Compensation Is Determined for more details.

Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system. Each step represents two years of experience, based upon equivalent experience. The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the Board during the years in question .

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employee’s application and updated resume.

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers.

EQUAL EMPLOYMENT OPPORTUNITY

School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.

NONDISCRIMINATION COMPLIANCE COORDINATOR, the Office of Equal Opportunity Programs and Ombudservices, has been designated to coordinate compliance with: Equal Pay Act of 1963, Civil Rights Act of 1964, as Amended, Age Discrimination in Employment Act of 1967, Title IX – Education Amendments Act of 1972, Section 504 of Rehabilitation Act of 1973, Pregnancy Discrimination Act of 1978, and Americans with Disabilities Act of 1990. For additional information, please contact the District 11 Office of Equal Opportunity Programs & Ombudservices at 1115 North El Paso Street, Colorado Springs, CO 80903-2599 , Phone: 719-520-2288, FAX: 719-520-2442

The following Board policies address nondiscrimination in District 11: AC , AC-R , GBA , GBAA , JBB , JBB-R