Accounts Payable Clerk

Primary Purpose:

To assist in the efficient operation of the Business Office.

Qualifications:

Education/Certification

High School diploma or GED required

Skills

Experience in bookkeeping, accounting, accounts payable and related subjects are required

Experience with MS Office Suite, spreadsheet software, and accounting software required

Must be able to operate a 10-key adding machine by touch,

Must be able to type 50 words per minute with accuracy

Knowledge of basic office procedures required

Strong organizational, communication and interpersonal skills required

Working Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing

Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving

Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)

Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise

Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion

Regular Attendance is an essential function

Major Responsibilities and Duties:

Handles the ESC's accounts payable operation, including; printing and matching purchase order documentation, and matching invoices and purchase orders for payment

Processes the production of vendor checks

Facilitates monthly payment of vendors via credit card

Enters transactions: encumbrances, disbursements, payment authorizations, and creating funds Verifies the accuracy of data entry

Verifying and updating outstanding purchase order report

Processes the production, distribution of monthly and annual financial reports

Assists auditors as needed

Learns duties of other Business Office staff

Reports for work ready to perform responsibilities

Performs duties that directly and/or indirectly impact student performance in Region

Maintains a professional level of confidentiality regarding all ESC matters

Supports the mission, goals, and objectives of the ESC strategic plan

Upholds and adheres to safety rules and policies of the ESC safety program

Performs professional responsibilities as required by ESC policies, processes, and procedures

Manages time, calendar, and job responsibilities to meet deadlines

Meets proficiency levels of required technology skills as outlined by supervisor

Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor

Performs other duties as assigned