Special Education Secretary

Ascension Parish School Board

Job Description

I.

JOB TITLE:

Special Eduation Secretary

JOB TYPE:

656

POSITION REPORTS TO:

Pupil Appraisal Coordinator

PAY GRADE:

OA-200 3

FLSA STATUS:

Non-Exempt

ASSIGNMENT PERIOD

200 days

II. SUMMARY OF POSITION'S PURPOSE

The Special Education Secretary at LeBlanc Special Services provides essential clerical and administrative support to ensure the smooth and efficient operation of special education services. This role supports the Director of Special Education, Supervisors of Special Education, Special Education Coordinators, and staff by handling a wide range of office responsibilities, facilitating communication with families and external partners, and maintaining accurate records and documentation in accordance with district and legal standards.

III. MINIMUM QUALIFCATIONS

EDUCATION/CERTIFICATION – High School Diploma

EXPERIENCE – 1-3 years of clerical or secretarial experience preferred
Prior experience in a school or special education setting preferred

Skills –

Proficient in Microsoft Office and office technology

Strong organizational skills and attention to detail

Ability to maintain confidentiality

Excellent communication and interpersonal skills

Familiarity with special education documentation and compliance preferred

DUTIES AND RESPONSIBILITIES

Serves as a first point of contact for visitors and families, providing professional and courteous support in person and by phone, welcomes and checks in staff for numerous professional development opportunities.

Maintains sign-in logs and procedures for parents, visitors, and staff.

Prepares, maintains, and distributes confidential records and reports related to student needs/services.

Maintains accurate student and staff records, including verifying mileage reports, entering confidential data into the state’s data base, communicating with school staff district wide.

Assists in planning, coordinating, and documenting critical and compliance dates for meetings such as multidisciplinary evaluations, reevaluations, and Individualized Education Programs (IEP);

Processes special education referrals, records requests, and related paperwork in compliance with district and legal requirements.

Tracks materials, supplies, and equipment used by special education staff; processes purchase orders and manages inventory

Coordinates communication with parents regarding student needs, records, and enrollment.

Operates and maintains office equipment including copiers, fax machines, type writers, scanners, label makers, and printers.

Collaborates with team members and provides assistance as needed.

Contributes to a positive office environment that supports student and staff success.

Upholds confidentiality and adheres to all policies and procedures of Ascension Public Schools.

Performs other related duties as assigned.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.