Accounting/District Admin Assistant

- Position Type:
Business/Clerical/HR/Office/Admin Assistant - Date Posted:
10/20/2026 - Location:
Administrative Center - Date Available:
ASAP - Closing Date:
Until Filled - 88-90% Board Paid Medical Insurance of an Available Plan
- 100% Board Paid Single Dental Insurance
- Vacation, sick, and personal days
- 100% Board Paid Life Insurance (annual salary)
- Flex Savings Accounts
- Receive, review, organize, and process accounts payable invoices.
- Verify that invoices include appropriate approvals, purchase orders, account codes, receiving documentation, and other required information.
- Enter invoices and related information accurately into Skyward Qmlativ.
- Communicate with vendors, schools, and District departments to resolve missing documentation, discrepancies, duplicate invoices, credits, and payment questions.
- Prepare invoices and supporting documentation for payment processing.
- Maintain organized and accurate electronic and paper accounts payable records.
- Assist with vendor record maintenance, including collecting required documentation and updating information as authorized.
- Review vendor statements and assist with researching outstanding balances or payment discrepancies.
- Support purchasing, reimbursement, and other Business Office processes as assigned.
- Assist with financial reporting, audits, record retrieval, and other Business Office projects.
- Learn the District's payroll procedures, schedules, internal controls, and applicable employee agreements.
- Serve as an additional backup for payroll processing when needed.
- Assist with reviewing timesheets, attendance information, additional-duty payments, deductions, and other payroll documentation.
- Enter and verify payroll information in Skyward Qmlativ as assigned.
- Work with Human Resources, schools, and District departments to obtain missing or corrected payroll information.
- Maintain the confidentiality of employee payroll, financial, and personal information.
- Provide clerical, organizational, and administrative assistance to District departments.
- Assist with data entry, document preparation, filing, scanning, copying, mailings, and record organization.
- Prepare correspondence, forms, spreadsheets, reports, and other materials.
- Help organize meetings, projects, records, supplies, and departmental processes.
- Respond to routine questions and direct inquiries to the appropriate staff member.
- Provide backup administrative coverage based on District needs.
- Assist with special projects and time-sensitive assignments.
- Identify opportunities to improve organization, accuracy, efficiency, and consistency across office processes.
- Perform other duties as assigned.
- An equivalent combination of education and relevant professional experience that demonstrates the knowledge, skills, and abilities necessary to perform the position will be considered.
- Relevant clerical, administrative, accounting, accounts payable, or payroll experience.
- Strong organizational, communication, and technology skills.
- Proficiency with spreadsheets, email, and electronic recordkeeping.
- Ability to learn Skyward Qmlativ and District financial and payroll procedures.
- Ability to work accurately, manage multiple priorities, and meet deadlines.
- Ability to maintain confidentiality and work collaboratively with others.
- As a multi-language district, we always prefer staff who are bilingual but it is not required for this position.
- Experience with accounts payable, payroll, Skyward, or school district operations.
- Work is performed primarily in an office environment with interaction with employees, applicants, and visitors.
- Occasional (not common) extended hours may be required to support District events.
| Accounting/District Admin Assistant | JobID: 1566 |
| Job Title: Accounting/District Admin Assistant | Department: Business/Admin Center | Position Type: Full-Time |
| Reports To: Business Manager and Directors | FLSA Status: Non-Exempt | Work Year: 12 Months |
Position Summary/Purpose: The Accounting/District Admin Assistant supports the efficient operation of the Business Office and District Administration. The primary responsibilities include processing accounts payable invoices, maintaining accurate financial records, and coordinating with schools and District departments to obtain required documentation and resolve invoice-related questions. This position also provides clerical, organizational, and administrative assistance to District departments based on operational needs. The employee will be trained in payroll procedures and Skyward Qmlativ to serve as an additional payroll backup.
Hourly Rate: $20.00/Hr - higher based on experience
Benefits:
Essential Duties and Responsibilities
Demonstrate support for the Mission, Vision, Core Values and Goals of Mannheim School District 83
Business Office Support
Payroll Backup
District Administrative Support
Qualifications
Education and Experience
Knowledge, Skills, and Abilities
Preferred Skills
Working Conditions
An Affirmative Action / Equal Opportunity Employer - Mannheim School District 83 does not knowingly discriminate against employees or applicants on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.