Fiscal Specialist - Business Office (261019001)

This position is 8 hours/day for 260 days/year

The Fiscal Specialist is responsible for performing a variety of accounting and bookkeeping functions, including accounting for capital projects, administering state and federal grants, and assisting with payroll processing. The position ensures accurate financial records, compliance with applicable policies and regulations, timely financial reporting, and effective management of financial transactions and documentation. The Fiscal Specialist also provides general fiscal support to maintain the accuracy and integrity of the organization’s financial operations.

This position requires the successful passing of our district Clerical Skills Test (70%) and the passing of our typing test with a score of at least 40 wpm. Testing must be complete to be considered for the position.

BREMERTON SCHOOL DISTRICT 100-C

JOB DESCRIPTION - FISCAL SPECIALIST

Reports to and evaluated by: Director of Finance or Designee

JOB SUMMARY :

The position of Fiscal Specialist is responsible for performing accounting and bookkeeping functions, including student enrollment data, grant expenditures, accounts receivables, and preparing and tracking reports related to the district’s business operations.

ESSENTIAL FUNCTIONS :

Gather enrollment data from individual schools on a monthly basis, input into District reports, and transmit to OSPI

Prepare, analyze, and interpret financial reports

Compile data for semi-annual student enrollment ethnic reports

Create monthly expenditure reports for federal/state grants and transmit data to OSPI

Make appropriate journal entries and changes related to grant awards and expenditures, maintaining necessary audit compliance

Process accounts receivables; verify receipt of items, signature authorizations, and proper account coding

Input and maintain records and files for accounts receivable processing and reporting ensure accuracy of information; comply with state record retention requirements

Prepare journal entries for monthly apportionment to appropriate budgets

Prepare monthly journal vouchers as necessary and make corrections or distribute costs

Work in conjunction with Kitsap County Treasurer pertaining to investments, cash transmittal, debit/credit statements; reconcile related district and county records

Provide required fiscal reports for board meetings

Reconcile monthly bank statements, following up on any discrepancies

Provide strong customer service to district staff and the community

Other related duties as assigned

QUALIFICATIONS :

Education: High school diploma or equivalent required. Post-secondary education and/or training in accounting preferred

Experience: Two years recent experience performing general accounting functions. School district experience preferred

Demonstrated proficiency and accuracy in performing mathematical calculations

Possess advanced skills in operating a computer

Knowledge of complex accounting practices, mathematical calculations, word processing, spreadsheet and database software; WSIPC/Skyward software experience preferred

Knowledge of Washington State accounting procedures and practices preferred

Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling

Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community

Possess effective human relations skill

Ability to maintain confidentiality in all work-related matters

This position qualifies for medical insurance, dental insurance, vision insurance, life insurance, disability insurance, retirement benefits, sick leave, vacation, personal leave and 13 paid holidays.