Human Resource Support Assistant

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Human Resource Support Assistant (0402C)

Reports To: Executive Director of Human Resources

Dept./Campus: Human Resources

Duty Days: 235 Days

Wage/Hour Status: Non-Exempt

Pay Grade: P30

Date Revised: 01/2021

Primary Purpose:

Provide support to all functions of the Human Resources Office. Review and process temporary/seasonal worker applications and assist with secondary, temporary and maintenance background checks and processing.

Qualifications:

College hours, high school diploma or GED

Ability to handle interruptions and work with deadlines

Excellent organizational, communication and interpersonal skills and be detail oriented.

Good analytical problem-solving skills

Ability to create and maintain spreadsheets, databases, and PowerPoint presentations

Review and analyze data for reports

Work with confidential material

Highly proficient in typing, word processing, calculator, personal computer and file maintenance

School district secretarial experience (preferred)

Major Duties and Responsibilities:

Process of all temporary/seasonal employees, which includes

Process hiring and terminations

Process I-9’s

Verify coding and time on employees timesheet

Review and Audit payroll documents for all temporary/seasonal employees

Serve as the personnel file administrator for Temporary/Seasonal Workers

Maintain all employee files by filling appropriate information

Responsible for verifying all documents are filed properly

Responsible for record retentions associated with employee files

Perform eFinance database management for all employees

Performing and verify name changes

Changes to tax withholding

Address Changes

Update degree and certification

Assist with the processing for new employee documents

Accurate and timely processing of criminal background checks for Temporary/Seasonal Workers, &
Substitutes (All Hires)

Send district background check to employees

Schedule fingerprinting and track fingerprinting status

Submit fingerprinting to proper reporting agency

Attach and Detach to TEA and DPS

Maintain spreadsheets

Responsible for reviewing timesheets on all employees who are not in AESOP or that are unusual situations

Verify employee ID, type of position, pay amount, and budget codes are correct

Verify duplicate days are not in AESOP

Send payroll TRS eligible retiree

Work directly payroll, campuses, and administrative offices with timesheets

Review with the Direct of Human Resources for final approval signatures.

Meet deadlines for payroll processing.

Receives visitors to the Human Resources Office, answering phone calls, and assisting district employees, and patrons.

Prepare and maintain organized, accurate and complete records/documents as required by administrative regulations, district policy, TEA and other governing agencies.

Complete the district receptionist rotation.

Maintain confidentiality.

Assist with maintenance of HR Toolkit and related Human Resources web pages.

Perform other duties as assigned.

Supervisory Duties:
N/A

Equipment Used:
Personal computer, typewriter, printer, copier, calculator, and fax machine, mail machine, and fingerprinting machine

Working Conditions:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Prolonged use of the computer.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.