School Secretary

Requirements Bilingual Communication Skills Preferred Strong Attention to Detail

Follow Written and Spoken Directions Handle Multiple Priorities and Tasks

Team Player Strong Computer Skills

Pass Extensive Background check Maintain High Degree of Confidentiality Excellent Organizational Skills

General Responsibilities

Always maintain a friendly outgoing demeanor and neat personal appearance.

Greet and direct visitors, answer telephones promptly and direct to appropriate personnel, take accurate messages and relay information.

Ensure all visitors to school who go beyond the Elementary Office sign in and get a Visitor Pass to affix to clothing in a visible location.

Serves as a resource to staff, public, students and parents regarding school procedures and policies.

Translate English to Spanish documents as required for school distribution

Arrange for certified/classified absence coverage, schedule substitutes for teachers accordingly.

Update and track staff attendance in time-tracking system and submit all back-up documents with payroll.

Ordering and inventory of school supplies

Manage Staff Professional Development tracking system

Prepare awards for all student recognition

Manage school website

Manage Superintendent calendar for school related items

Student Enrollment

Assist parents and students with the enrollment process.

Ensure all the proper documentation is received at the time of enrollment: birth certificate, custody/guardianship documents, vaccination records, withdrawal or report card from previous school, and social security number if available.

Provide new students with a copy of student dress code, school calendar, map of campus and lunch menu.

Notify the Individual Education Plan (IEP) Coordinator of students requiring special education needs.

Forward a copy of registration to the homeroom teacher, cafeteria, ELL Coordinator, transportation and IEP Coordinator and Homeless Liaison.

Special Assignments/Request

Complete all special assignments and requests in a timely manner keeping appropriate personnel advised of progress.