Senior Account Clerk

- Position Type:
Civil Service/Business Office Clerk - Date Posted:
10/16/2026 - Location:
Delaware Academy Business Office - Closing Date:
11/09/2026 - Accounts payable: Enters vendor invoices into the district's financial software and matches each one to its purchase order and proof that goods or services were received. Prepares checks and electronic payments only for claims approved by the claims auditor or Board of Education. Maintains vendor files, including W-9 forms and contact information, and answers vendor questions about payment status. Safeguards blank check stock and the signature device.
- Clerical and records: Types correspondence, reports and purchase orders. Sorts, indexes, files and retains records under the LGS-1 Records Retention and Disposition Schedule. Answers the telephone and provides routine information. Operates computers, financial software and other office equipment.
- Extra-classroom activity funds: Monitors deposits and records for student club and class accounts. Reviews treasurer and advisor records for completeness, reconciles fund balances, and helps faculty advisors and student treasurers follow district procedures for collecting, depositing and spending student funds.
- Payroll support: Verifies that payroll totals, deductions and net pay match the certified payroll warrant before payroll is released. Assists the Payroll Clerk with payroll deposits, payments of withheld taxes, retirement and other deductions, and related reports. Serves as backup to the Payroll Clerk so payroll is processed on time.
- Audit support: Prepares schedules, account analyses and supporting documents requested by the independent auditor, internal auditor and Office of the State Comptroller. Pulls records, answers auditor questions and helps carry out corrective actions recommended in audit findings.
- Tax collection: Records school tax collection deposits and reconciles them to the tax collector's reports and bank statements, as assigned. Assists with tracking unpaid taxes returned to the county at the end of the collection period.
- General ledger posting: Posts receipts, disbursements, journal entries and other transactions to the district's accounting records according to the NYS Uniform System of Accounts for School Districts. Checks postings for accuracy and corrects errors through approved journal entries.
- Bank reconciliations: Prepares or reviews monthly bank reconciliations for district funds (general, school lunch, special aid, capital, trust and agency, payroll), limited to accounts the incumbent does not post to. Investigates and resolves differences between bank statements and district records.
- Cash management: Monitors daily bank balances and helps prepare cash flow projections so the district can meet its obligations.
- Treasurer's Report and financial reports: Assists in preparing the monthly Treasurer's Report to the Board of Education, showing cash balances, receipts and disbursements for each fund. Compiles data for and prepares other financial and statistical reports as requested.
- State and Federal reimbursement claims: Prepares and submits State and Federal reimbursement claims, such as grant expenditure reports and requests for funds. Maintains supporting documentation and tracks amounts received against amounts claimed.
| Senior Account Clerk | JobID: 266 |
The Delaware Academy Central School District at Delhi seeks a highly qualified candidate to fill the following:
Position: Senior Account Clerk
Start Date: As soon as possible.
Salary: Salary starting at $43,000., commensurate with experience.
Terms: Full-time, 12 Month position
Civil Service classified competitive. Candidate is required to take the appropriate civil service exam and be reachable on the certified eligible list.
Qualifications:
A. (1) Graduation from high school or possession of a New York State equivalency diploma and (2) two years of full-time paid or its part-time equivalent experience in maintaining financial accounts and records; OR
B. Three years of experience as described in (A) above; OR
C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Essential Skills, Abilities, and Personal Characteristics:
Ability to make arithmetic computations rapidly and accurately; Ability to prepare, analyze and reconcile financial statements and reports; Ability to follow oral and written instructions and established procedures; Ability to exercise sound independent judgment, including when acting in the absence of the District Treasurer; Ability to maintain strict confidentiality of financial and personnel information; Ability to organize work and meet fixed deadlines; Ability to communicate effectively orally and in writing; Ability to get along well with others; Ability to type at an acceptable rate of speed; High degree of accuracy and attention to detail; Integrity and trustworthiness in handling public funds; Tact and courtesy; Physical condition commensurate with the demands of the position.
Desired Characteristics, Responsibilities, and Duties:
Reports to: Business Manager
Deadline: Rolling until filled.
How to apply: Applications should include: completed application, cover letter, resume, three letters of recommendation.
Correspondence should be directed to:
Carey Shultz, Superintendent of Schools
Delaware Academy Central School District at Delhi
2 Sheldon Drive
Delhi, NY 13753
EOE.