Secretary for Transportation

PRIMARY PURPOSE:

Support transportation operations by establishing and maintaining department records; such as payroll and accounts payable. Schedule routes, trips and any other activities necessary to the Transportation Department. Substitute on routes as needed.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED, preferred but not required

Clear and valid Commercial Driver's License-Class A or B with P&S Endorsements ? Successful completion of 20 hr. Texas Department of Public Safety Certification Course ? Texas Association for Pupil Transportation Specialist Certification, preferred but not required

Special Knowledge/Skills:

Demonstrate ability to remain calm and professional in an environment with frequent interruptions ? Ability to interact with a diverse group of individuals courteously and tactfully,establish and maintain effective working relationships

Ability to handle problems and stressful situations tactfully and apply proactive problem-solving skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals

Ability to use routing computer software to schedule routes, field trips and professional development ? Ability to appropriately communicate with students, teachers, parents and members of the community

Ability to work evenings or weekends as needed

Ability to operate a school bus

Ability to have clearance on criminal history check

Ability to have acceptable references

Ability to have an acceptable driving record

Experience:

Previous secretarial experience

Must be at least 18 years of age

MAJOR RESPONSIBILITIES AND DUTIES:

Receive incoming calls, field inquiries and/or direct to appropriate staff

Answer general questions and requests that fall within the level of responsibility 3. Welcome all visitors and maintain effective rapport with general public and handle any concerns or complaint in a prompt courteous manner

Prepare correspondence, memorandums, requisitions and reports for transportation 5. Maintain physical and electronic department files

Perform routine office tasks, including emailing, scanning and place department repair orders 7. Organize, maintain and order office equipment and supplies

Prepare purchase order, gather and input invoices in our current finance software program for the transportation department to submit for payment

Receive, sort an distribute mail and other documents

Participate in meetings

Maintain a schedule of appointments and interviews for the director

Prepare travel requests for professional development for members of the transportation department 13. Conduct queries for new hires and annual for the FMCSA Drug and Alcohol ClearingHouse 14. Point of contact for our medical management company to perform , pre-employment and random drug testing and driver physicals

Set up training classes for the department with outside sources such as; CPI, First Aid and CPR classes 16. Have established and maintain regular and reliable attendance and punctuality records 17. Maintain confidentiality at all times

Stay up to date professionally through the selection of quality staff development opportunities for professional growth

Research district policy, precedent and current practices prior to to taking action

Participate as an effective team member who contributes to district, department and content goals 21. Demonstrate integrity and ethics

Utilize time wisely for effective management of job responsibilities

Maintain punctuality in daily work times, appointments and meetings

Meet task completion deadlines established by director

Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators and co-workers

Work cooperatively with co-workers and supervisors to ensure the Shepherd ISD Vision 27. Maintain a positive and professional tone in all communication (email, written or verbal) 28. Drive white fleet, bus route or aide on a special needs route, or fill in for staff as needed. 29. Perform other duties and accept other responsibilities as assigned

SUPERVISORY RESPONSIBILITIES:

None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment including computer and peripherals; two-way radio, safety equipment including but not limited to flare, reflective signs and fire extinguishers

Posture: Frequent standing; frequent kneeling/squatting, bending/stooping, pushing/pulling and twisting; work in tiring and uncomfortable positions.

Motion: Frequent walking; frequent climbing, grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving.

Lifting : Heavy lifting and carrying (45 pounds and over) on a daily basis.

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, vibration and electrical hazards; may work in tight or enclosed spaces; may work alone; regularly work irregular hours; occasional prolonged hours.

Mental Demands: Maintain emotional control under stress.