SNP Administrative Assistant-Purchasing Agent, 40hrs/week, 12 months/year - 3728

SCHOOL NUTRITION PROGRAM ADMINISTRATIVE ASSISTANT

Non-Exempt

General Definition of Work

Performs intermediate administrative work implementing the School Nutrition Program’s business and finance operations and related work as apparent or assigned.

Qualification Requirements

High school diploma or GED with coursework in accounting, business management, or related field and moderate experience accounting or equivalent combination of education and experience. Associate degree preferred.

Salary

Pay Grade NC09

Reports to

School Nutrition Program Director

Essential Functions

Performs various tasks with regard to the procurement function, including obtaining quotes, placing purchase orders, reconciling invoices, and resolving issues.

Receives products into inventory and processes transfers.

Reconciles deposits.

Works closely with Accountant in various financial processes, such as preparing reports and tracking fixed assets.

Serves as back-up for other office positions in the department, including receptionist, accounting, eligibility, and others.

Knowledge, Skills, and Abilities

Comprehensive knowledge of the principals, practices, and procedures of accounting and auditing.

Knowledge of USDA federal school meals and snack programs, including NSLP, SBP, ASSP, and SFSP.

Thorough knowledge of the laws, rules, and regulations governing school financial recordkeeping and accounting.

Ability to prepare and maintain complex fiscal records and systems.

Ability to use modern office equipment and related software, especially Microsoft Excel.

Ability to establish and maintain effective relationships with the public, district personnel, and vendors.

Physical Requirements

Occasional exertion of up to 15 pounds of force.

Regularly requires speaking and hearing.

Frequently requires sitting.

Occasionally requires standing, walking, and using hands to handle and feel as well as repetitive motions.

Work has standard vision requirements.

Vocal communication is required for expressing or exchanging ideas by using the spoken word.

Hearing is required to perceive information at normal spoken word levels.

Regularly requires preparing and analyzing data.

Work has little to no exposure to environmental conditions, with the exception of frequent but limited work in a warehouse, freezer, or cooler.

Work is generally in an office with moderate noise.

Disclaimer

The preceding job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.