Accounts Payable Clerk

Ascension Parish School Board

Job Description

I.

JOB TITLE:

Accounts Payable Clerk

JOB TYPE:

678

POSITION REPORTS TO:

Director of Business Services

PAY GRADE:

CLK-4 /

OA- 260

FLSA STATUS:

Non-Exempt

ASSIGNMENT PERIOD

260 days

II. SUMMARY OF POSITION’S PURPOSE

Handles all clerical level aspects of the accounts payable function.

III. MINIMUM QUALIFICATIONS

1. EDUCATION/CERTIFICATION – High School Diploma or its equivalent.

2. EXPERIENCE – 0 to 6 months of accounts payable or related experience

3. SKILLS – Must be capable of operating basic business equipment

4. OTHER REQUIREMENTS - Requires the ability to maintain sustained manual dexterity with close mental/visual attention.

IV. DUTIES AND RESPONSIBILITIES

Prepares invoices for payment.

Handles the mailing and distribution of vendor checks.

Reconciles accounts payable related accounts.

Answers phone inquiries related to accounts payable activities.

Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Schedules and/or attends conferences with parents. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.

Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.

Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the school system.

Performs other services as required.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.