Administrative Assistant - Special Education Department

JOB DESCRIPTION: Administrative Assistant - Central Office

Position Overview : The Administrative Assistant is the department’s front line, customer service representative. As the first line of service to MPS team members and visitors, the Administrative Assistant is essential to the smooth functioning of the department This position is responsible for performing a variety of administrative tasks and functions.

Qualifications:

High school diploma is required

Associates degree or higher preferred

Five plus years of experience in clerical or similar office positions is required

Demonstrated experience with computer systems and associated software is required

Ability to create documents, forms, spreadsheets, etc., is required

Experience effectively working with the public is preferred

ESSENTIAL DUTIES :

Perform various clerical and office support

Answer and route calls; greet visitors and answer questions; respond to emails and act as the first point of contact for the office

Create and maintain records, electronic data/filing systems, and office inventories

Perform data entry functions as needed and ensure that data is accurate, organized, and easily accessible

Process requisitions and purchase orders

Serve as the department’s [UKG] timekeeper; prepare payroll reports for the departmental lead.

Assist the departmental lead in disseminating information to all stakeholders

Maintain confidentiality of sensitive data and information pertaining to employees, applicants, and overall information

Prepare a variety of routine and complex reports and spreadsheets

Draft and edit documents, slide decks for presentations, and provide other support to team members; proofread and ensure documents are free of spelling and grammatical errors

Organize meetings, appointments, and manage department calendars

Assist with the planning and scheduling of events, training sessions, conferences, and meetings

Assist with onboarding new team members to the department

Collaborate with the webmaster to ensure that the department’s web page is up to date and accurate regarding team members and other public facing information

Procure and inventory office supplies; schedule the service and maintenance of office equipment

Other

HOW TO APPLY : All applicants should complete the State of Alabama on-line application and attach it to the specific job number in order to be eligible for hire. This application can be found on the website https://www.careersalk12education.org/

. Any questions should be directed to the Office of Human Resources at (334) 607-0686 or (334) 223-6730

(The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011,

Section 4(3)(b), tenure may not be gained by time served in this position) .

SPECIAL NOTE : The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

SPECIAL NOTE : For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN, COLOR OR AGE."