Transportation Coordinator - Trips & Activities

2026-27 School Year

244 days/yr

8 hours/day

Purpose Statement

Supervise, coordinate and work with schools, employees, staff and others involved with the scheduling and conduct of special bus use to ensure the safe transportation of students when they are making requests to go on field trips, activities and/or need transportation for other unique reasons. Oversee and manage the accounting of costs associated with special bus use.

This position reports to Director of Transportation

Essential Functions:

Coordinates Field Trip, Activities and other transportation needs for School Buildings

Point person of contact for Trip, Activity and other requests related to specialized bus use

Oversee, analyze and determine approval of building requests

Communicate with school staff to ensure accurate and up-to-date information is available

Assigning Employees & Buses to requests

Provide maps, directions and needed information to drivers to ensure trip is operated in a smooth, efficient and safe manner

Process paper work and billing involved in the conduct of approved requests

Communicates effectively with transportation employees, secretaries, coaches, community and other people involved with the special bus use scheduling

Assists in the evaluation of drivers and attendants

Flexibility to accept change with little to no notice

Seeks out and develop programs and processes that will assist drivers and staff in their duties.

Applies common sense understanding to carry out written and oral instructions

Communicates with employees, staff and others for the purpose of providing information and requesting follow-up action and/or implementing procedures.

Assists in completing reports required by the Department of Elementary and Secondary Education and District Auditors

Uses district routing software

Seeks out improvements and changes that improve the operation of the position and department

Works on multiple projects simultaneously with detail and accuracy

Performs duties of School Bus Driver & Bus Aide

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Operate a computer and peripheral equipment.

Skill-Based Competencies required to satisfactorily perform the functions of the job include:

Operating standard office equipment

Using pertinent software application

Preparing and maintaining accurate records

Operating heavy and light duty vehicles

Knowledge-Based Competencies required to satisfactorily perform the functions of the job include:

Safe driving practices

Follow provisions of the motor vehicle code and the education code applicable to the operation of vehicles transporting school students

State licensing requirements.

Ability to learn district roads and to read maps

Ability-Based Competencies required to satisfactorily perform the functions of the job include

Ability to teach employees proper skills and techniques to assist them in working with students and vehicle operations

Ability to comprehend and construct communications using multiple types of media such as phones, email, memos, letters and share information in one-on-one situations

Ability to operate a computer using Excel, Power Point, Word and other specialized programs

Ability to communicate verbally with a broad range of people

Adapting to changing work priorities.

Ability to maintain positive interpersonal relationships

Work Environment

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking and 15% standing. The job is performed under some temperature extremes.

Required Testing

Pre-employment Drug Screening

Pre-employment Physical Exam

Certificates & Licenses

Commercial Driver’s License, class “B” with airbrake and endorsements for Passenger and School Bus

State Certification to Train School Bus Drivers

Continuing Educ. / Training

Eight hours of Training for Bus Drivers per year

Annual Physical; Random Drug and Alcohol Testing

Training as needed to maintain required certifications

Clearances

Criminal Justice Fingerprinting/Background Clearance

Driving record check

FLSA Status

Non - Exempt