Secondary - Middle School Guidance Office Administrative Assistant

ONSTED COMMUNITY SCHOOLS

Secondary Administrative Assistant - Middle School

Location: Middle School Guidance Office | Reports to: Middle School Principal

Provide front office and administrative support for middle school operations, student services, records, and communication.

Reception and office operations

Provide courteous assistance to students, families, staff, and community members; answer routine inquiries and direct questions to appropriate personnel.

Prepare correspondence, administrative documents, student data summaries, and communications about office procedures and student services.

Maintain office filing systems and operational records; order and track materials and supplies supporting middle school student services.

Support the principal, behavior specialist, and beginning- and end-of-year organizational activities.

Supports breaks and 504 needs

Administer medication to students and become part of the Medical Emergency Response Team

Provides building tours to new families and prospective students

Assigns student lockers and combinations

Provides Holiday Support when needed

Supports teachers with grade book

Help support school nurse with Health Department Reports

Student records and academic services

Process middle school enrollment, withdrawals, transfers, transcript requests, and student records requests.

Maintain accurate, confidential cumulative files, enrollment documentation, demographics, and student information system updates.

Maintains MS school of choice applications

Prepare and maintain middle school schedules, class lists, rosters, and schedule changes in coordination with behavior specialist and administrators.

Process middle school report cards, progress reports, honor roll lists, and academic reports.

Prepare curriculum guides and distribute registration materials and academic information.

Attendance and building reporting support

Verify middle school attendance and maintain membership records, pupil accounting forms, and supporting enrollment documentation.

Prepare middle school enrollment reports and student data for district collections; provide documentation to the board office for district reporting.

Assist with middle school student records audits and resolve building data discrepancies with the district reporting staff.

Coordinate and support middle school standardized testing preparation, tickets, rosters, and documentation.

Professional responsibilities

Maintain confidentiality of student records in accordance with FERPA, board policy, and district procedures.

Demonstrate professionalism, dependability, and effective communication; participate in required training.

Perform other duties reasonably related to the position as assigned by the supervisor or designee.

Duties describe the general nature of the work and may be modified based on district needs.