Assistant School Business Manager

Bellingham Public Schools

Bellingham, Massachusettes

Position Title: Assistant School Business Manager / Assistant Director of Finance

Department: Business Office

Reports To: School Business Administrator /Director of Finance and the Superintendent

Job Status: Full-Time, 12-Month Position

FLSA Status: Exempt

Position Overview

The Assistant School Business Manager plays a vital role in supporting the school district's overall administrative, financial, and operational leadership. Working directly under the supervision of the Director of Finance, this position assists in managing the district’s multi-million dollar operating budget, state and federal grant compliance, municipal reporting, procurement, food services, facilities management, and student transportation.

The ideal candidate possesses strong knowledge of Massachusetts General Laws (M.G.L.) governing public school finance, municipal purchasing, and Chapter 70 state aid.

Essential Responsibilities & Duties

Financial Management & Accounting

Assist in the preparation, development, and monitoring of the annual school district operating budget.

Oversee day-to-day accounts payable, accounts receivable, and payroll administration, ensuring compliance with local policies and state laws.

Assist with preparation and reconciliation of the End-of-Year Financial Reports (EOYR) for submission to the Massachusetts Department of Elementary and Secondary Education (DESE).

Maintain the district’s Uniform Chart of Accounts (UCOA) and ensure accurate reporting across all funds, grants, and revolving accounts.

Coordinate state, federal, and municipal audits to ensure complete documentation and transparency.

Prepare and process budget transfers and journal entries

Process MTRS monthly payments

Receive, record, and process turnovers for all receivables

Reconcile Revolving Accounts

Coordinate and prepare Medicaid Reporting

Prepare annual Preschool and Special Education Behavioral School tuition invoices and collections

Performs any other duties as assigned

Procurement & Contract Management

Ensure district compliance with Massachusetts Procurement Laws (M.G.L. Chapter 30B, Chapter 149, and Chapter 7C).

Prepare and process Requests for Proposals (RFPs), Invitations for Bids (IFBs), and quote requests for goods, services, and vendor contracts.

Human Resources & Payroll Integration

Collaborate with Human Resources to manage employee workers' compensation and leaves of absence

Assist in maintaining position control and tracking personnel expenditures against budgeted positions.

Qualifications

Education & Certification

Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a closely related field preferred. Associate’s Degree or equivalent Certification in Accounting required.

Licensure:

Valid Massachusetts DESE license as a School Business Administrator (or eligibility for initial licensure) preferred.

Certification as a Massachusetts Certified Public Purchasing Official (MCPPO) preferred

Experience & Skills

3+ years of experience in municipal finance, school business operations, public accounting, or a related sector.

Direct experience using municipal/school financial software (ADMINS preferred)

In-depth knowledge of M.G.L. Chapter 30B, Chapter 70, and DESE financial regulations.

Working knowledge of Microsoft Office Suite, G-Suite, and familiarity with PowerSchool and Infinite Campus

Excellent written and verbal communication skills.

Application Process

Interested candidates should submit a cover letter, resume, copies of relevant licenses/certifications, and three professional references via School Spring.

The District is an Equal Opportunity Employer (EOE) committed to building a culturally diverse and inclusive educational community.