Registrar 3707 - Oro Valley or Phoenix

- Position Type:
Support Staff/Registrar - Date Posted:
10/7/2026 - Location:
Information Technology - Agency-wide - High School Diploma or GED
2+ years of clerical, administrative support, customer service, or records management experience (or equivalent education). With at least 1 year of direct experience maintaining electronic databases or information systems, including reviewing records for accuracy and completeness.
Preferred qualifications:
- Experience with student registration, enrollment, cumulative records, transcripts, caseload or roster review, or a student information system.
- Experience in a K-12, early childhood, public agency, or other regulated records environment.
- Experience using spreadsheets for data review or reconciliation and supporting state reporting, compliance, funding, or audit processes.
- Must be able to pass FBI and State background check or valid IVP Fingerprint Clearance Card as position requires by policy or Statute.
- Defensive Driver Training Program to be completed by all agency personnel that drive on State business.
- Principles and practices of student registration, records management, document retention, and customer service.
- Data-entry, verification, reconciliation, quality-control, and audit-trail practices.
- Confidentiality and privacy requirements for student records, including FERPA and applicable State law.
- Database and information-system concepts; spreadsheets, email, and standard office software.
- Basic report preparation, business writing, and professional communication.
- Agency and program procedures and State reporting or funding requirements applicable to assigned work.
- Interpret and apply detailed laws, policies, procedures, written instructions, and deadlines accurately and consistently.
- Enter and maintain a high volume of detailed information with sustained accuracy and independently review work for completeness.
- Compare source documents and data across systems; identify discrepancies; research, correct, and document results; and escalate issues when appropriate.
- Organize overlapping tasks, track pending items, work through frequent interruptions, and meet fixed deadlines with limited supervision.
- Learn and use student information systems, State web applications, databases, spreadsheets, email, scanning, and electronic document-management tools.
- Protect confidential information and exercise sound judgment when handling sensitive records.
- Communicate clearly, professionally, and courteously with families, staff, schools, and agencies; obtain required documentation and explain routine requirements.
- Prepare accurate reports and written communications, perform basic calculations, reconcile totals, and maintain complete electronic and paper files.
- Work independently and collaboratively, follow through on assignments, and adapt to changing requirements and priorities.
| Registrar 3707 - Oro Valley or Phoenix | JobID: 3707 |
REGISTRAR | ||||||||||
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| CLASSIFICATION SPECIFICATION | ||||||||||
CLASS SUMMARY LICENSING/CERTIFICATION REQUIREMENTS: KNOWLEDGE OF: DEMONSTRATED SKILL/ABILITY TO: | ||||||||||
| BENEFITS | ||||||||||
Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance. Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage. Elected benefits could start as early as 2 weeks after hire. Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance. Benefit eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments. Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs. | ||||||||||
| CONTACT INFORMATION | ||||||||||
| For more information contact the Recruiter at: [email protected] Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. |
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