Buildings & Grounds Receiving & Delivery Administrative Assistant

Buildings & Grounds Receiving & Delivery Administrative Assistant - Vacancy ID: 275146
Open Vacancy
Vacancy Details
Buildings & Grounds Receiving & Delivery Administrative Assistant
Central Storage
1
N/A
Open until filled
Contact
Candace Blakeslee
HR Specialist
715-424-6710
Position Details
As soon as possible
$19.33/hour
8 hours/day, year round (7:30 a.m. - 4:00 p.m.)
Full Time
1. Serves as administrative assistant to Storeroom Manager and Maintenance Supervisor. Types, codes, and files written materials such as letters, Storage Room invoices, reports, memorandums, etc. File and maintain filing system for invoice copies. Create bids and place orders from vendors.
2. Handles incoming departmental calls as needed.
3. Receives and check in orders delivered to the Central Storage warehouse. Must be able to lift a minimum of 50 pounds. Reconcile purchase orders for accounting purposes. Handles and processes claims related to freight damage. Files and maintains all paperwork related to the storeroom, including purchase orders, delivery receipts, return authorization materials, etc. (Daily) Priority
4. Arranges transportation method used to ship items out for the district. – As Needed
5. Prepares departmental requisitions and departmental purchase orders. - As Needed
6. Maintain and enter data in “Order Entry and Inventory” spreadsheet for all district general, first aid, and custodial supplies for inventory levels. (Daily/Weekly) Priority
7. Maintains district M.S.D.S. (Material Safety Data Sheets) to comply with state requirements and distribute copies to buildings secretaries and head custodians.
8. Opens and distribute U.S mail received at Central Storage.
9. Process and enter utility in Energy Watchdog software. (1x Month) Priority
10. Copy and file invoices once Director has coded these for accounts payable. (1-2x Month) Priority
11. Job sharing and serve as a backup to Buildings & Grounds Secretary. (Job sharing various duties, filing, work orders, purchase orders, time sheets and special projects directed by the Director of Buildings & Grounds and Store room Manager.)
12. Maintain “Equipment Inventory” for all buildings. Add new equipment and inventory when purchased. – As Needed.
13. Deliver mail to buildings. - Daily
14. Performs all other duties as assigned by the Director of Buildings & Grounds and Storeroom Manager.
2. Handles incoming departmental calls as needed.
3. Receives and check in orders delivered to the Central Storage warehouse. Must be able to lift a minimum of 50 pounds. Reconcile purchase orders for accounting purposes. Handles and processes claims related to freight damage. Files and maintains all paperwork related to the storeroom, including purchase orders, delivery receipts, return authorization materials, etc. (Daily) Priority
4. Arranges transportation method used to ship items out for the district. – As Needed
5. Prepares departmental requisitions and departmental purchase orders. - As Needed
6. Maintain and enter data in “Order Entry and Inventory” spreadsheet for all district general, first aid, and custodial supplies for inventory levels. (Daily/Weekly) Priority
7. Maintains district M.S.D.S. (Material Safety Data Sheets) to comply with state requirements and distribute copies to buildings secretaries and head custodians.
8. Opens and distribute U.S mail received at Central Storage.
9. Process and enter utility in Energy Watchdog software. (1x Month) Priority
10. Copy and file invoices once Director has coded these for accounts payable. (1-2x Month) Priority
11. Job sharing and serve as a backup to Buildings & Grounds Secretary. (Job sharing various duties, filing, work orders, purchase orders, time sheets and special projects directed by the Director of Buildings & Grounds and Store room Manager.)
12. Maintain “Equipment Inventory” for all buildings. Add new equipment and inventory when purchased. – As Needed.
13. Deliver mail to buildings. - Daily
14. Performs all other duties as assigned by the Director of Buildings & Grounds and Storeroom Manager.
QUALIFICATIONS:
1. High school diploma and post high school secretarial education and/or equivalent experience.
2. Ability to maintain confidentiality and work independently.
3. Good human relations skills and the ability to communicate effectively.
4. Basic knowledge of office machines.
5. Typing (60 wpm), experience with computers and word processing, spreadsheet, and database software.
6. Ability to lift 50 pounds on a regular basis.
7. Experience with freight carriers and/or transportation desirable.
1. High school diploma and post high school secretarial education and/or equivalent experience.
2. Ability to maintain confidentiality and work independently.
3. Good human relations skills and the ability to communicate effectively.
4. Basic knowledge of office machines.
5. Typing (60 wpm), experience with computers and word processing, spreadsheet, and database software.
6. Ability to lift 50 pounds on a regular basis.
7. Experience with freight carriers and/or transportation desirable.
Candidate Requirements
- Custom Questions