ACE Site Coordinator

Primary Purpose

Supports the vision, mission, and strategic priorities of ESC Region 12 by managing the daily operations and implementation of the Texas ACE afterschool program at an assigned site. Oversees staff, student participation, academic and enrichment programming, family engagement, program resources, data reporting, and grant compliance in collaboration with school administration and community partners.

Qualifications

Education/Certification

Bachelor’s degree in education or related field required

Two (2) years of experience in education, afterschool programming, program coordination, student services, or a related field required

Valid Texas Teacher Certificate preferred

Special Knowledge/Skills

Knowledge of afterschool, expanded learning, and student enrichment programming

Knowledge of grant requirements, program compliance, and reporting practices

Knowledge of staff supervision, training, scheduling, and performance management

Ability to plan and coordinate academic, enrichment, and family engagement activities

Ability to recruit and maintain student participation in accordance with program requirements

Ability to manage program budgets, supplies, and other assigned resources

Ability to collect, maintain, and interpret program attendance and performance data

Ability to use program-specific data systems and related technology applications

Ability to coordinate program activities with school administrators, families, staff, and community partners

Ability to address student behavior and operational issues appropriately

Strong organizational, project management, and problem-solving skills

Excellent written, verbal, and interpersonal communication skills

Ability to manage multiple priorities and work with minimal supervision

Ability to work collaboratively and support continuous improvement through Quality Management System (QMS) initiatives

General Responsibilities

Organize and coordinate implementation of the ACE Program at the assigned site in collaboration with school administration and in accordance with Texas ACE requirements.

Assess program needs, support student recruitment, and incorporate student and family input to strengthen connections between the school day and afterschool programming.

Coordinate with campus staff to align academic, enrichment, and social-emotional programming with identified student needs.

Plan and oversee daily site operations, including staffing, schedules, activities, student participation, and program logistics.

Recruit students and monitor attendance and participation to meet established grant requirements and program objectives.

Coordinate data entry, documentation, and program evaluation activities to measure outcomes and maintain compliance with reporting requirements.

Organize supplies, materials, equipment, transportation, and other resources required for effective program operations.

Recruit, supervise, train, schedule, and support frontline program staff to promote high-quality service delivery.

Plan and support family engagement activities, outreach efforts, and communication with parents and caregivers.

Develop and maintain relationships with community partners and volunteers to enhance program resources and opportunities.

Manage the assigned site budget and monitor expenditures for compliance with established financial and grant requirements.

Support implementation of high-quality academic and enrichment programming and address student behavior or operational concerns as appropriate.

Maintain communication with school administration, program leadership, staff, families, and community stakeholders regarding site activities and needs.

Participate in required meetings, conferences, trainings, and professional development activities.

A collaborative team player committed to fostering a positive workplace culture and driving continuous improvement through the implementation of Quality Management System (QMS) initiatives.

Perform other duties as assigned.

Supervisory Responsibilities

Supervises and coordinates assigned ACE program staff, including teachers, aides, and other frontline personnel. Provides training, scheduling, guidance, and ongoing support to promote effective program operations and service delivery.

Security Requirements

All positions at ESC 12 are defined as security-sensitive. Security-sensitive positions are those which require employees to be entrusted with certain types of data, whether electronic or in paper form. Those data elements, as defined by the ESC 12 Data Classification and Handling Policy may include, but not limited to:

Sensitive Personal Information (SPI)

Personally, Identifiable Information (PII)

Protected Health Information (PHI)

Family Educational Records (FERPA Data)

Federal Tax Information (FTI)

All employees must adhere to all security-related policies, standards, and procedures. This includes actively safeguarding data and immediately reporting any suspected loss or theft.

Mental Demands/Physical Demands/Environmental Factors

Travel

Travel within the region and state as required; occasional out-of-state travel may be required

Tools/Equipment Used

Standard office equipment, including a computer and related peripherals

Posture

Prolonged sitting; frequent standing and walking; occasional bending, stooping, pushing, pulling, and twisting

Motion

Repetitive hand motions, including frequent keyboarding and use of a mouse; occasional reaching

Lifting

Occasonally lift and carry up to 20 pounds

Environment

Work is performed in school, program-site, and office environments

May require prolonged or irregular hours based on program and operational needs

Mental Demands

Manage multiple tasks and priorities while meeting established deadlines

Supervise staff and coordinate daily program operations

Work cooperatively and effectively with students, staff, families, and community partners

Maintain composure and sound judgment in demanding situations

Adapt to changing priorities, schedules, and program needs

Address student behavior and operational concerns appropriately

Work effectively with frequent interruptions

Applicant needs to possess these core values through words and actions to build positive, long-term relationships with customers by demonstrating:

Professionalism, integrity, respect for others, expertise, and credibility at all times

Quality in delivering what I promise and helping create superior programs and services that add value beyond what is expected

Teamwork by working cooperatively with others to promote a positive and fun work environment

Adaptability by being flexible, attentive to change, and ready to move quickly and decisively in response to the needs of customers

Innovation by contributing to the implementation of new or significantly improved services and delivery methods

Superior Service by providing personable, direct attention that delivers customer satisfaction beyond what is expected

Benefit Information

ESC Region 12 provides monthly monetary contributions of up to $575 for employee/family healthcare and supplemental benefits.

An employee earns state personal and sick leave.

All employees contribute to the Teachers Retirement System (TRS) and Social Security retirement programs.