University Event Strategist

The University Event Strategist supports the planning, coordination, and execution of high-quality university events and special projects that advance the University’s mission, brand, and strategic priorities. This position manages events from concept through completion, coordinating timelines, budgets, venues, vendors, catering, audiovisual needs, décor, transportation, communications, setup, breakdown, and on-site logistics.

The role also oversees the daily operations of the Event Consortium Reserve, including maintaining and tracking event inventory, coordinating equipment pickups and returns, inspecting returned materials, organizing the event warehouse, conducting tours, and assisting university partners with event planning and resource selection.

Working collaboratively across Marketing and Communications and with departments throughout the University, the Event Strategist serves as a key resource for creating organized, engaging, and memorable experiences for students, faculty, staff, alumni, donors, and other university stakeholders.

The ideal candidate is highly organized, creative, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This position requires strong project management and interpersonal skills, a solutions-focused mindset, and a willingness to be hands-on with all aspects of event execution, from strategic planning to setup and breakdown.

Managing the Daily Operations for the Event Consortium Reserve

The University Event Strategist is responsible for managing the Event Consortium Reserve. This includes maintaining the warehouse and its contents in an organized, safe and functioning manner that will serve our events team and other university partners (customers). This includes but is not limited to:

Maintaining and tracking inventory

Setting appointments with customers for pickups and returns

Pulling inventory for customers

Responsible for inventory inspections upon return

Meeting with customers for tours

Helping customers plan their event

Requires strong project management skills, creativity, and the ability to collaborate across departments to help deliver high-quality events that inspire, inform and engage stakeholders including students, alumni, donors, faculty and staff.

Event Planning and Execution

Plan, manage and execute assigned university events and special projects

Develop detailed event plans including timelines, budgets, and logistics to ensure the successful delivery of events

Coordinate event logistics including venue selection, catering, AV, décor and transportation

Ensure that events align with the University’s branding, messaging and strategic priorities

Manage on-site event operations, addressing any issues and ensuring a seamless experience for all attendees

Collaborate with internal marketing and communications team members to create event-related materials, including invitations, promotional campaigns and post-event follow-ups

Responsible for set-up and breakdown of assigned events

Ensure consistent communication with attendees providing necessary details and updates before and after

Use event data and feedback to measure success and inform future planning

Assisting with events assigned to other team members

Event Consortium Web-based Content Management

This position is responsible for the Events web page and shared event lists. This would include:

Online forms

Picture inventory with accurate inventory information

Post-meeting content

Current campus event list

Other duties as assigned.

Bachelor’s Degree in relevant area and two (2) years of appropriate experience. Relevant experience may substitute for required education. Proven ability to plan and execute large-scale events with diverse audiences, including donors and alumni. Ability to work extended hours as needed, including nights and weekends. Ability to lift, move, load, and set-up/breakdown heavy objects. Must have a valid driver’s license.

Knowledge, Skills, and Abilities

Strong organizational and project management skills, with the ability to manage multiple events and priorities simultaneously

Exceptional interpersonal skills, with the ability to build relationships across diverse audiences

Creative problem-solving abilities and attention to detail

Proficiency in event management tools, Microsoft Office suite, and donor/alumni databases

Familiarity with budgeting, vendor contract negotiation, and fundraising strategies

Flexibility to work evenings and weekends or extended hours as required by event schedules

Mindset that 'no task is too small' attitude

Must be able to thrive in a fast-paced environment where multitasking is a day-to-day reality and handle every request with the same high level of energy

Working Conditions

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear.

The employee frequently is required to walk.

The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Coordinates and executes university events and special projects while overseeing event inventory and resources. Collaborates with campus partners to manage event logistics, timelines, vendors, setup, and on-site operations, ensuring professional and engaging experiences that support the University’s brand and strategic priorities.