Building Secretary

Position: Secretary – Klager

Responsibilities:

Provide secretarial and clerical support for the daily operations of the school

Write, type and distribute correspondence and/or reports as requested

Provide receptionist services and respond to inquiries from staff, students and general public

Maintain the student registration process as required

Maintain general office and student files ensuring confidentiality of all information and records

Maintain student information database

Complete and submit required documentation or electronic data as required by school administration

Process and maintain school/department purchase orders as required

Assist with student medical needs and administration of student medication per medical plan, 504 plan, IEP, or other documents and district policies

Assist school administration during emergency/medical situations and student support as needed

Assist with orientation of substitute teachers/paraprofessionals as needed

Assist in teacher orders, budget and grant purchase tracking, and complete monthly BMO

Additional duties as assigned

Qualifications: (Minimum)

High school diploma required.

Experienced working in a school setting preferred

Possess strong interpersonal skills in working with students, school community, staff and external agencies

Maintain a high level of confidentiality

Maintain a high level of personal and professional flexibility

Possess strong organizational skills and ability to multi-task

Possess strong oral and written communication skills

Demonstrate knowledge of office management, planning and scheduling

Demonstrate high level of proficiency in computer skills and productivity software including but not limited to spreadsheets, databases, word processing and Google Suites

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to communicate with others and clearly understand normal conversations in person and on the telephone. Employee may be required to perform extensive work at a computer display terminal. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requires regular attendance and/or physical presence at the job

Days/Hours: Office Secretary - generally follows the school calendar, plus an additional 15 days

RATES OF PAY: Secretary Classification - follows ESP Contract Wage Scale
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