2026-2027 Bookkeeper

HOKE COUNTY SCHOOLS

2026-2027 Bookkeeper

Title: Bookkeeper

Reports To: Principal

Terms of Employment : Full Time 12 Months

Salary: $2840.77 - $4800.00

FLSA Exempt/Non-Exempt: Non-Exempt

Qualifications:

Associate’s Degree

Some course work in bookkeeping, with experience in data entry and bookkeeping or

Training and experience which provides the required knowledge, skills and abilities

Supervises:

None

Essential Job Functions:

Assures that all school funds are properly received and disbursed while maintaining accurate records

Prepares and maintains monthly payrolls for all school employees

Maintains a daily attendance record for all employees

Secures and assigns substitutes and maintains proper records for payroll

Verifies leave balances annually

Maintains financial records and accepts responsibility for state, local, federal and otherallotments

Ensures expenditures do not exceed the school allotments

Generates requisitions and purchases orders

Maintains inventory of supplies

Verifies invoices against purchase orders

Assists principal and assistant principal as necessary

Assists with scheduling activities and events

Prepares letters, memos, and announcements as required

Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students

Greets visitors, parents, volunteers, etc. and directs them to their intended destinations

Completes forms, permits, reports, notices, or form letters with designated or routine information as needed

Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports and other materials

Distributes intra-office and general delivery mail

Serves as a liaison between employees and payroll specialists to help answer payroll related questions

Performs all other such tasks as assigned by the supervisor

Physical and Cognitive Requirements:

The major physical and cognitive requirements listed below are applicable to the Bookkeeper job classification within Hoke County Schools. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to

move objects.

Must be able to:

Operate a variety of equipment including computers, copiers, overhead projectors and data projectors

Operate a motor vehicle

Compare, interpret, analyze and generate data and apply basic principles of statistics

Gather, convey or exchange information

Respond appropriately to inquiries or complaints

Use tact and courtesy when working and dealing with the community

Read, comprehend, and prepare various kinds of communication and information including emails, correspondence, reports, articles, proposals, contracts, policies, charts, spreadsheets, curriculum documents, staff development plans, educational forms and data

Write using prescribed formats and conforming to all rules of punctuation, grammar, diction and style

Speak before groups of people with poise, voice control and confidence

Apply principles of logical, critical, creative or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions

Deal with abstract and concrete variables

Demonstrate and apply common sense understanding to carry out simple instruction and to make simple decisions

Interpret, infer, analyze, synthesize, and evaluate materials, resources, situations and

problems to generate options and solutions

Interpret and carry out oral and/or written instructions

Demonstrate continued professional curiosity and growth

Communicate effectively and efficiently, both orally and in writing

Hear, speak, read, record and explain information, communication and procedures

Perform basic math functions to understand and interpret data, to balance budgets

Deal fairly with people beyond giving and receiving instructions

Perform under stress, deal with persons acting under stress and displaying emotional distress and adapt when confronted with emergency situations

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.